Manager Inland Procurement

LLOYD Shoes GmbH; South Africa; On-site; ZAR 700,000 - 900,000; Full time

Job summary

A logistics company based in South Africa is seeking an experienced procurement manager to develop and lead their Inland Procurement Strategy. The role requires extensive experience in vendor selection, cost optimization, and tender management in the maritime sector. Ideal candidates will have a strong background in procurement practices and the ability to work collaboratively with various stakeholders. This position offers a competitive salary and benefits.

Qualifications

• 10-15 years' experience in a procurement operational role, preferably in maritime/logistics.
• Knowledge of working with transporters and shipping suppliers in South Africa is preferred.
• Ability to work under pressure, with a high attention to detail.

Responsibilities

• Develop procurement strategies in collaboration with stakeholders.
• Lead sourcing activities during tenders and contract renewals.
• Ensure compliance with procurement policies and procedures.

Skills

Procurement processes

Vendor selection

Cost optimization

Negotiation

Supplier management

Education

Bachelor’s degree or equivalent

Post Graduate in Supply Chain Management

Tools

Coupa

Job description

Overview

• Reports to Senior Manager Inland Procurement
• Overall Job Purpose:

• Develop Inland Procurement Strategy for the assigned Area/s in collaboration with Area and Hapag-Lloyd Strategy 2030.
• Lead Inland Sourcing activities during tenders and contract renewals.
• Proactively and effectively seek out most qualified vendors and support in the selection of the most cost-effective distribution of vendors to benefit both customer service levels and company’s bottom line.
• Apply Procurement processes and tools for the selection of vendors in line with Hapag-Lloyd Global Procurement Guideline.
• Observe Total Cost of Ownership (TCO) / Total Value of Ownership (TVO).
• Ensure Hapag-Lloyd Code of Conduct and Compliance Policies are followed during procurement activities.
• Responsible for the Contract Signing and Administrative activities in accordance with the RME/Global procedures and guidelines.
• Responsible for ensuring new Suppliers are onboarded and contracted rates are updated by QSC in a timely manner.
• Responsible for managing and monitoring monthly costs and Savings initiatives by ensuring accuracy in the ACE and other Cost/Savings Reports in coordination with RME Contract Manager and RME Controlling.
• Responsible for actualization of savings initiatives through effective coordination and flowshare monitoring with Area and QSC Ops.
• Support other procurement related activities in the Area and Region.

Responsibilities

• Category Strategy: Develop Inland category strategies and playbooks from geographical and supplier segmentation perspectives. Provide input and local expert knowledge into the Hapag-Lloyd procurement strategy and into tools/methods for the global organization. Maintain regular contact with stakeholders to gather information and ensure information exchange with internal and external interfaces.
• Cost optimization: Secure best-in-class costs for procured services and goods on a Total Cost basis. Ensure competitive pricing and low-risk contracts. Monitor relevant cost factors influencing purchasing volume to ensure transparent cost developments in the markets.
• Tendering: Develop negotiation plans, strategies and execute sourcing projects and contract renewals. Prepare, negotiate and conclude rate agreements and frame contracts based on cross-functional input and in alignment with Area/Region/HQ functions before tenders/contract renewals.
• Supplier selection and supplier management: Select competitive suppliers based on quality and cost parameters, evaluate and develop supplier performance, manage contracts post-sourcing to maximize value and mitigate risks. Prepare and execute Supplier Performance evaluations and meetings. Work with Supplier Management to monitor supplier performance and adherence to KPIs and service levels.
• Supplier Sustainability: Support Global sustainability initiatives and drive joint initiatives with Suppliers.
• Controlling and Reporting: Ensure transparency and correct reporting on all levels including FCs and budgeting. Document and report savings and cost changes based on company KPI methodology. Follow Four-Eye principle for contractual savings validation. Monitor Tender Flow Share monthly and take corrective actions. Act as RME Procurement Point of Entry for BU and FC cost changes across spend categories.
• Methods, processes, systems and governance: Roll out methods, tools and systems within Areas per Global and Region Procurement regulations. Drive e-procurement and digital solutions. Ensure compliance with legal requirements. Escalate contractual disputes and manage day-to-day supplier risk and opportunities.
• Contract Administration: Implement contracts per HL Global boilerplates. Liaise with suppliers and internal stakeholders for deviations. Ensure contracts are signed and stored appropriately in Coupa/Shared Folder.
• Rate Updates: Onboard new suppliers per Area/RME/Global Compliance. Communicate finalized rates to QSC and Area for system updates. Resolve rate-related queries and escalate as required.
• Costs and Savings Reporting: Review monthly cost and savings reports, address deviations with stakeholders, and escalate as needed. Review monthly Flow share reports and act on deviations.

Qualifications

• Bachelor’s degree or equivalent. Post Graduate in Supply Chain Management or equivalent preferred.
• Minimum 10-15 years’ experience (desirable) in a procurement operational role, preferably in the maritime or logistics sector.
• Knowledge and experience in working with Terminals, Depots, Transporters and other container shipping related suppliers in Area South Africa is preferred.
• Experience with working in Coupa is preferred.
• Excellent track record of Tender and Contract compliance management.
• Ability to work under pressure.
• Self-starter, high attention to detail and a process-oriented person who can get things done timely working with and through other stakeholders.