Research jobs in Singapore

The Administrative Secretary will be responsible for providing high-level administrative support with a primary focus on our Southeast Asian operations. The ideal candidate will be a detail-oriented professional who excels in a fast-paced, multi-national environment. Key areas of responsibility include managing multi-country company registrations, office setup, compliance, procurement, and employee onboarding support.

• Manage and oversee the process of company incorporation, registration, and maintenance across various Southeast Asian countries.
• Liaise with local government bodies, legal firms, and corporate secretarial agents to ensure all legal and regulatory requirements are met.
• Maintain and renew all business licenses, permits, and corporate certifications for entities within the region.
• Keep accurate and up-to-date records of all corporate documents.

• Support the strategic planning for new office locations, including market research, site selection, and lease negotiation support.
• Coordinate and project-manage office renovations, setup, and moves, working with vendors, contractors, and internal stakeholders.
• Ensure new offices are fully operational, equipped, and compliant with local standards.

• Source, negotiate with, and manage suppliers for office supplies, furniture, equipment, and pantry services.
• Maintain inventory of all administrative assets and supplies across regional offices.
• Implement and manage efficient procurement processes to ensure cost-effectiveness.

1. Must be a Singapore Citizen or hold a Singapore Permanent Resident (PR) status.
2. Must be fluent in both written and spoken English and Chinese, capable of acting as a bridge for cross-cultural communication.
3. Bachelor's degree or above, any discipline (Human Resources, Business Administration, or related field is a plus).
4. Minimum of 2 years of experience in HR administration, office management, or a related role.
5. Familiarity with Singapore's Work Pass application processes and regulations is highly advantageous.
6. Strong organizational, coordination, and communication skills, with the ability to multitask effectively.
7. Proactive, service-oriented, meticulous, and able to solve problems independently.
8. Proficient in MS Office applications.

• Exceptional organizational and project management skills with the ability to handle multiple tasks and deadlines simultaneously.
• Strong attention to detail and a high level of accuracy.
• Excellent verbal and written communication skills in English. Proficiency in another Southeast Asian language (e.g., Bahasa Indonesia, Thai, Vietnamese) is a strong plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Self-motivated, resourceful, and able to work effectively both independently and as part of a team.
• Strong interpersonal skills and the ability to work with diverse cultures and all levels of management.