Accounting And Finance jobs in Singapore
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Senior Facilities Specialist (Leasing & Office fit-out)
Job summary
A leading global retail company in Singapore is seeking a dedicated professional to manage office leasing, oversee fit-out projects, and support the Facilities Management Team. The role includes managing lease portfolios, conducting feasibility assessments for office spaces, and driving operational efficiency. The ideal candidate will have a proactive approach to project delivery and the ability to collaborate effectively with stakeholders. This role is essential in optimizing workspace utilization and ensuring high-quality standards in facilities management.
Responsibilities
- Manage office lease portfolio, including renewals and relocations.
- Lead office fit-out projects from planning to handover.
- Oversee daily operations of leased office properties.
- Assist with the management of Lidl & Kaufland Asia’s office lease portfolio in the regions, including renewals, relocations, expansions, and new site identification.
Support lease administration and documentation, including approval workflows and tracking. - Prepare lease-related financial analyses and summaries to inform strategic decisions.
- Liaise with internal stakeholders and external consultants on leasing opportunities and lease negotiations.
- Monitor upcoming lease events and ensure proactive planning and execution.
- Contribute to benchmarking studies to support budgeting and market positioning.
- Lead the delivery of office fit-out projects from planning through to handover.
- Conduct project feasibility assessments, budgeting, scheduling, and proposal development.
- Make the ownership in managing vendor selection, tender evaluations, and contract administration.
- Monitor project progress, update internal trackers, and maintain project documentation.
- Organize project meetings, prepare regular updates, and elevate risks or issues as needed.
- Conduct site visits and inspections to ensure quality standards and project timelines are met.
- Review the invoices and ensure proper tracking of costs and payments.
- Oversee day-to-day operations of leased office properties.
- Collaborate with line manager and other team members to optimize office space utilization and workplace efficiency.
- Support space reconfiguration, employee move planning, and accommodation strategies in line with evolving Lidl & Kaufland Asia’s business needs.
- Identify opportunities to reduce costs and improve operational efficiency through strategic sourcing, energy management, and asset lifecycle planning.
- Drive sustainability initiatives including energy reduction, waste management, water efficiency, ect.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.