Senior Facilities Specialist (Leasing & Office fit-out)

Lidl & Kaufland Asia Pte. Limited; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading global retail company in Singapore is seeking a dedicated professional to manage office leasing, oversee fit-out projects, and support the Facilities Management Team. The role includes managing lease portfolios, conducting feasibility assessments for office spaces, and driving operational efficiency. The ideal candidate will have a proactive approach to project delivery and the ability to collaborate effectively with stakeholders. This role is essential in optimizing workspace utilization and ensuring high-quality standards in facilities management.

Responsibilities

• Manage office lease portfolio, including renewals and relocations.
• Lead office fit-out projects from planning to handover.
• Oversee daily operations of leased office properties.

Job description

I. Office Leasing Support:

• Assist with the management of Lidl & Kaufland Asia’s office lease portfolio in the regions, including renewals, relocations, expansions, and new site identification.
  Support lease administration and documentation, including approval workflows and tracking.
• Prepare lease-related financial analyses and summaries to inform strategic decisions.
• Liaise with internal stakeholders and external consultants on leasing opportunities and lease negotiations.
• Monitor upcoming lease events and ensure proactive planning and execution.
• Contribute to benchmarking studies to support budgeting and market positioning.

II. Workplace Fit-out Projects:

• Lead the delivery of office fit-out projects from planning through to handover.
• Conduct project feasibility assessments, budgeting, scheduling, and proposal development.
• Make the ownership in managing vendor selection, tender evaluations, and contract administration.
• Monitor project progress, update internal trackers, and maintain project documentation.
• Organize project meetings, prepare regular updates, and elevate risks or issues as needed.
• Conduct site visits and inspections to ensure quality standards and project timelines are met.
• Review the invoices and ensure proper tracking of costs and payments.

III. Work on ad-hoc tasks and projects in Facilities Management Team

• Oversee day-to-day operations of leased office properties.
• Collaborate with line manager and other team members to optimize office space utilization and workplace efficiency.
• Support space reconfiguration, employee move planning, and accommodation strategies in line with evolving Lidl & Kaufland Asia’s business needs.
• Identify opportunities to reduce costs and improve operational efficiency through strategic sourcing, energy management, and asset lifecycle planning.
• Drive sustainability initiatives including energy reduction, waste management, water efficiency, ect.