Warehouse Executive (Halal Management)

Melewar Industrial Group Berhad; Gombak; On-site; MYR 100,000 - 150,000; Full time

Job summary

A logistics company in Batu Caves is looking for a Warehouse Executive to manage end-to-end warehouse operations with a focus on halal and import/export processes. The ideal candidate should have a diploma in Logistics or related fields and possess 2–3 years of relevant experience. This role includes ensuring compliance with halal standards, coordinating shipments, and maintaining accurate inventory records. Strong organisational skills and communication effectiveness are essential. Offers on-site employment with contract duration of 12 months.

Qualifications

• Minimum 2–3 years of experience in warehouse operations, preferably in frozen food/meat handling.
• Knowledge of halal operations and JAKIM standards is an advantage.
• Familiar with import/export processes and MAQIS, Customs documentation.

Responsibilities

• Manage end-to-end warehouse operations for frozen meat and FMCG products.
• Ensure compliance with halal and food safety regulations.
• Coordinate shipments and prepare import/export documentation.

Skills

Organisational skills

Attention to detail

Communication effectiveness

Education

Diploma or Degree in Logistics, Supply Chain, Food Technology

Tools

Forklift license

Job description

Warehouse Executive (Halal & Import/Export Operations)

Company: 3BUMI Trading Sdn Bhd (on-site)
Location: Batu Caves, Selangor
Employment Type: Contract (12 months)

Working hours: 5.5 days,
Monday-Friday: 08:30 - 18:00
Saturday: 08:30 - 12:00.

Role Overview

The Warehouse Executive manages end-to-end warehouse operations covering frozen meat, poultry, chocolates, and FMCG products. The role ensures inventory accuracy, cold-chain integrity, halal compliance, and smooth coordination with production centres and import/export stakeholders. The position requires strong discipline, documentation accuracy, and compliance with JAKIM Halal standards and Malaysian regulatory bodies (MOH, MAQIS, Customs).

Key Responsibilities

Inventory & Warehouse Operations

• Receive, inspect, and record inbound goods (frozen meat, poultry, mutton, groceries, production items).
• Ensure proper storage by category: frozen, chilled, ambient, raw materials, and packaging.
• Enforce FIFO and maintain cold-chain integrity.
• Manage picking, packing, palletising, and dispatch for retail, HORECA, and export orders.
• Maintain warehouse hygiene and safety in line with GMP/HACCP practices.

Halal Management & Production Centre Compliance

• Ensure full compliance with JAKIM Halal requirements across warehouse and production flow.
• Enforce segregation and mitigate halal contamination risks.
• Verify halal status of raw materials, ingredients, and supplier halal certificates.
• Maintain halal traceability logs, sanitation records, CCP/OPRP checklists, and batch tracking.
• Support halal audits and follow up on audit findings.
• Ensure staff comply with halal SOPs and cleanliness standards.

Import & Export Coordination

• Coordinate shipments with overseas and local suppliers.
• Prepare and manage import documentation (Invoice, Packing List, BL/AWB, COO, Health & Halal Certificates).
• Liaise with freight forwarders for clearance with MAQIS, Customs, and MOH.
• Prepare export documentation for regional and international markets.
• Track shipment status, resolve delays, and ensure accurate labelling and HS code declarations.

Documentation & Reporting

• Maintain GRN, stock cards, and AutoCount stock movements.
• Conduct cycle counts, monthly stock audits, and variance investigations.
• Prepare daily warehouse and inventory movement reports.
• Support production planning based on demand and supply trends.
• Track production stock usage and non-trade item inventory, costing, and availability.

Compliance, Safety & Audit Readiness

• Ensure compliance with halal, food safety, and regulatory requirements.
• Enforce PPE usage and safe handling practices.
• Report equipment faults or safety hazards.
• Support internal audits (halal, quality, safety, inventory).

Coordination & Team Support

• Liaise with Procurement, Sales, Finance, Production, and QA/QC teams.
• Coordinate dispatch with drivers and logistics partners.
• Assist in resolving customer issues related to quantity, damage, or documentation.

Requirements

• Diploma or Degree in Logistics, Supply Chain, Food Technology, or related field.
• Minimum 2–3 years of experience in warehouse operations (frozen food/meat handling preferred).
• Knowledge of halal operations and JAKIM standards is an advantage.
• Familiar with import/export processes and MAQIS, Customs documentation.
• Forklift license is an added advantage.
• Strong organisational skills, attention to detail, and communication effectiveness.

Key Competencies

• Inventory Accuracy & Warehouse Control
• Halal Compliance & Traceability
• Import/Export Documentation
• Cold-Chain Handling
• Planning & Problem Solving
• Teamwork & Communication
• Safety & Hygiene Discipline

Working Conditions

• Warehouse-based role (frozen, chilled, and ambient environments).
• May require weekend work or extended hours during peak shipment periods.

Career Progression

• Senior Warehouse Executive
• Warehouse Supervisor
• Warehouse Manager

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