Vendor or Contract Manager

AIA Shared Services; Sepang; On-site; MYR 80,000 - 110,000; Full time

Job summary

A financial services firm in Malaysia seeks a Contract Management Specialist to support contract owners in managing vendor engagements and the risk management process. The ideal candidate should have 6-8 years of experience in contract and vendor management, strong proficiency in SAP Ariba, and excellent organizational skills. Responsibilities include vendor onboarding and ensuring timely contract renewals. Remote work options may be available depending on the candidate's location.

Qualifications

• Minimum 6-8 years proven experience in contract management and vendor management.
• Strong proficiency in SAP Ariba and related procurement processes.
• Familiarity with financial processes and budgeting is a plus.

Responsibilities

• Support Contract Owners in the risk management process and manage vendor engagements.
• Ensure timely renewals, amendments, and terminations of contracts.
• Act as the primary point of contact for contract-related inquiries.

Skills

Stakeholder engagement

Contract negotiation

Analytical thinking

Attention to detail

Organizational skills

Time management

Communication

Education

Bachelor’s degree in Finance, Business Administration, Supply Chain Management, or a related field

Tools

SAP Ariba

Job description

Support Contract Owners in the risk management process, collaborate with relevant Risk Subject Matter Experts (SMEs) to obtain necessary clearances for vendor engagements, and manage the submission process through the Third-Party Management (TPM) system.

Support vendor onboarding, due diligence, and qualification processes.

Collaborate with legal, sourcing, finance, operational teams, suppliers along the processes.

Maintain a centralized contract repository and ensure timely renewals, amendments, and terminations.

Ensure contracts are accurately set up and maintained within SAP Ariba, in accordance with organizational standards and system requirements.

Support and follow through the end-to-end Procure-to-Pay (P2P) process to ensure seamless contract execution, compliance, and timely vendor payments.

Support Contract Owners in managing intra-company recharge processes by ensuring accurate allocation of vendor-related costs across business units, coordinating with finance team.

Support Contract Owners in overseeing and tracking budget versus actual expenses to ensure cost control throughout the contract lifecycle.

Act as the primary point of contact for contract-related inquiries and coordinate escalations to Contract Owners when appropriate.

Process Improvement & Automation

Continuously assess the current contract management processes and identify areas for improvement.

Collaborate with internal stakeholders (e.g. Sourcing, Legal, Finance, Outsourcing, IT) to propose and implement automation tools or system enhancements that drive efficiency and reduce manual effort.

Job Requirements:

Bachelor’s degree in Finance, Business Administration, Supply Chain Management, or a related field.

Minimum 6-8 years proven experience in contract management vendor and vendor management.

Strong proficiency in SAP Ariba and related procurement processes.

Exceptional attention to detail, with excellent organizational and time management skills.

Demonstrated ability in stakeholder engagement, contract negotiation, communication, and analytical thinking.

Adept at working with senior leadership and capable of earning the trust and confidence of C-suite executives.

Familiarity with financial processes and budgeting is a plus.