Urgent Secretarial Assistant

Tramore Holdings Sdn. Bhd.; West Coast Division; On-site; MYR 100,000 - 150,000; Full time

Job summary

A dynamic business solutions firm in Kota Kinabalu is seeking a Company Secretarial Assistant to provide administrative and secretarial support to corporate clients. You will be responsible for preparing statutory documents, maintaining accurate records, and liaising with clients and agencies. The ideal candidate has a degree in a related field and a minimum of 3 years of experience. This role offers a competitive salary, professional development opportunities, and a collaborative work environment.

Benefits

Competitive salary and benefits

Opportunities for professional development

Supportive work environment

Qualifications

• Degree or Diploma in Law, Business Administration, Corporate Secretarial, or related field.
• Minimum of 3 years of working experience in a similar field.
• Proven ability to take initiative and work independently.

Responsibilities

• Provide comprehensive administrative and secretarial support for corporate clients.
• Prepare and lodge statutory documents with SSM.
• Maintain statutory registers and records.

Skills

Proactive

Organised

Detail-oriented

Fluent in English

Fluent in Mandarin

Strong organisational skills

Microsoft Office

Education

Degree or Diploma in Law, Business Administration, Corporate Secretarial

Tools

Company secretarial software

Job description

Tramore Holdings is a dynamic and fast-growing business solutions firm at the heart of Kota Kinabalu's corporate landscape. We specialise in providing top-tier corporate secretarial, compliance, and administrative support services to a diverse portfolio of SMEs and established corporations across Sabah. As we continue our exciting expansion, we are building a team of passionate professionals dedicated to excellence and growth.

The Role

We are seeking a highly proactive, organised, and detail-oriented Company Secretarial Assistant to join our vibrant team. In this role, you will be instrumental in supporting our senior consultants to deliver impeccable corporate secretarial services to our valued clients. This is a fantastic opportunity to deepen your expertise in a supportive and growing environment.

Key Responsibilities

• Provide comprehensive administrative and secretarial support for a portfolio of corporate clients.
• Prepare and lodge statutory documents and forms with the Companies Commission of Malaysia (SSM) and other relevant bodies.
• Assist in maintaining statutory registers and records, ensuring they are accurate and up-to-date.
• Help organise and prepare documentation for client meetings, including drafting agendas and minutes.
• Liaise with clients, government agencies, and professional firms in a professional manner.
• Ensure strict adherence to all compliance deadlines and regulatory requirements.
• Manage and organise client files and databases efficiently.

Requirements

• Must possess a Degree or Diploma in Law, Business Administration, Corporate Secretarial, or a related field.
• Minimum of 3 years of working experience in a company secretarial role or a similar field.
• Proven ability to take initiative and work independently with minimal supervision.
• Fluent in both written and spoken English and Mandarin (required to service Mandarin-speaking clients).
• Strong organisational skills and an impeccable eye for detail.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Knowledge of dedicated company secretarial software will be a distinct advantage.

What We Offer

• A competitive salary and benefits package.
• Opportunities for professional development and career progression in a growing firm.
• A supportive, collaborative, and dynamic work environment.
• Exposure to a wide range of clients and industries.

How to Apply

If you are a motivated individual looking to take the next step in your corporate secretarial career, we would love to hear from you!

Please send your updated resume (CV) via WhatsApp to 016-522 6282.

Refer a Friend?

Know someone perfect for this role? We welcome referrals! Please share this posting with them.

Only shortlisted candidates will be notified for an interview.