TEMPORARY ADMIN ASSISTANT (QUALITY ASSURANCE)

Universiti Teknikal Mara Sdn. Bhd.; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A higher education institution in Malaysia is seeking a Temporary Administrative Assistant (Quality Assurance) to provide support in quality assurance processes within the department. The role involves assisting in documentation management, coordinating audits, and monitoring quality-related activities. Candidates should have a Bachelor or Diploma in Business Studies or related fields, with proficient Microsoft Office skills and good communication abilities in both Bahasa Malaysia and English. This position is ideal for those with previous administrative experience.

Qualifications

• Previous administrative or clerical experience is an advantage.

Responsibilities

• Assist in preparing, updating, and maintaining QA documents.
• Coordinate internal and external audits.
• Support monitoring of departmental compliance with quality standards.
• Handle correspondence and schedule meetings.
• Manage general administrative tasks including filing and data entry.

Skills

Proficient in Microsoft Office applications

Strong organizational and time management skills

Attention to detail and accuracy

Good communication skills in Bahasa Malaysia and English

Ability to work independently and as part of a team

Education

Bachelor or Diploma in Business Studies / Administration or any related field

Job description

Temporary Administrative Assistant (Quality Assurance)

Job summary: The Temporary Administrative Assistant (Quality Assurance) provides administrative and operational support to ensure effective implementation of quality assurance processes within the department. This role assists in documentation management, coordination of audits, monitoring quality-related activities, and supporting continuous improvement initiatives.

Key Responsibilities

• Quality Assurance Documentation
  • Assist in preparing, updating, and maintaining QA documents including SOPs, guidelines, quality manuals, and audit reports.
  • Ensure proper filing, tracking, and version control of QA documents.
• Audit & Compliance Support
  • Assist in coordinating internal and external audits (MQA, ISO, HQ audits, etc.).
  • Prepare audit files, checklists, evidence, and documentation required by auditors.
• Monitoring & Reporting
  • Support the monitoring of departmental compliance with quality standards and policies.
  • Compile data for quality reviews, meetings, and reporting purposes.
• Administrative Coordination
  • Handle correspondence, schedule meetings, and prepare minutes related to QA activities.
  • Update internal databases, records, and documentation systems.
• General Office Support
  • Manage general administrative tasks including filing, data entry, document circulation, and tracking.
  • Respond to inquiries related to quality assurance matters.
  • Support other QA tasks as assigned to ensure smooth operations.

Qualifications

• Education
  • Bachelor or Diploma in Business Studies / Administration or any related field.
• Experience
  • Previous administrative or clerical experience is an advantage.
• Skills
  • Proficient in Microsoft Office applications (Word, Excel, and PowerPoint).
  • Strong organizational and time management skills.
  • Attention to detail and accuracy in work.
  • Good communication skills in both written and spoken Bahasa Malaysia and English.
  • Ability to work independently and as part of a team.