Specialist (SG Payroll) HR Services

DHL; Petaling Jaya; On-site; MYR 36,000 - 48,000; Full time

Job summary

A leading logistics company in Petaling Jaya, Malaysia, is looking for a Payroll Support Specialist. This role involves providing effective payroll support to the HR Business Partner, ensuring accurate processing of payroll across various countries. Ideal candidates should have 3-4 years of relevant payroll experience, preferably in a shared service environment, along with a Diploma in HR and advanced proficiency in HRIS systems like SAP. Excellent communication and accuracy are essential for this position.

Qualifications

• 3-4 years of relevant working experience in Singapore Payroll.
• Experience in a shared service environment is preferred.
• Advanced knowledge in multiple HRIS systems.

Responsibilities

• Provide payroll support to HR Business Partner.
• Ensure smooth running of payroll across various countries.
• Compile payroll information for processing.
• Monitor employment pass expiry and advise HR.

Skills

Payroll processing

HRIS systems

Data accuracy

Report generation

Consultative advice

Education

Diploma/Post Graduate HR qualification

Tools

SAP

Microsoft Word

Microsoft Excel

Job description

Overview

Provides day-to-day payroll support to the business units and/or HR Business Partner to ensure that the local/offshore payrolls are promptly and accurately processed. Ensures consistent application of policies and procedures.

Responsibilities

• Provide effective and efficient support to the HR Business Partner to ensure the smooth running of the payroll of the various countries and business units.
• Provide support to the Team Leader and Team Manager in ensuring that deadlines are compiled.
• Ensure day-to-day payroll related matters are carried out systematically and meticulously.
• Provide day-to-day payroll support and advice to employees pertaining to payroll and tax related matters.
• Compile payroll related information for payroll processing.
• Generate relevant payroll reports according to the timeline.
• Liaise with Tax advisor and, upon advice, assist in submission of Expatriate tax return either year or on an ad hoc basis upon resignation or relocation to another country.
• Provide payroll related information for audit purposes to auditors.
• Manage onshore payroll and offshore payroll on a monthly basis in a timely and accurate manner. As a regional offshore payroll administrator, it requires understanding of the regulatory requirements of the various countries and their pension plans.
• Check all computations before payment. Work with AP IPP Administrator to reconcile the International Pension Plan report.
• Provide advice on MAA for all offshore payroll. Liaise with DMS London, DHL GCC and other AP countries.
• Ensure that all staff’s personal payroll records including banking information are centered in the offshore payroll system. To liaise with HR Business Partner for AP based expatriate for such information.
• Maintain employee data and ensure data accuracy.
• Generate timely and accurate reports in accordance to the SRT and other ad-hoc reports.
• Issue employment certification letters upon requests.
• Monitor employment pass expiry, probation etc and advise Business HR.

Qualifications & Requirements

• 3-4 years of relevant working experience in Singapore Payroll and preferably within a shared service environment.
• A relevant Diploma/Post Graduate HR professional qualification.
• Advanced knowledge and experience in multiple HRIS systems including SAP.
• Advanced experience in generating & customizing reports.
• Competent in computing tools (Words & Excel).
• Have good knowledge of scope of HR service offering to BHR.
• To engage with BHR and provide consultative advice in all aspects of EDA management and M.I. (Management Information) data reporting.