Spares Depot Field & Warehouse Supervisor

AEM Microtronics; Seberang Perai; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading technology company in Malaysia is seeking a Spares Depot Field & Warehouse Supervisor to manage daily operations across customer spare depots. The role includes ensuring high accuracy in inventory control, executing cycle counts, and coordinating logistics for inbound and outbound shipments. Ideal candidates should have over 3 years of experience in warehouse or field roles and proficiency in SAP and Excel. Excellent communication skills and attention to detail are essential for success in this position.

Qualifications

• 3+ years in warehouse/inventory control or field depot roles within high-mix, time-critical environments.
• Proficiency in SAP for inventory movements; strong Excel/reporting skills.
• Comfortable working inside controlled cages and moving between customer site depots.

Responsibilities

• Own daily bin/cage control across customer spare depots.
• Execute cycle counts and month-end confirmations.
• Maintain on-hand accuracy ≥99.5% and reconcile issues/returns.

Skills

Bin-level accuracy

Cycle counts

Urgency and ownership mindset

Coordination and communication

Attention to detail

Education

Diploma/Degree in Supply Chain, Logistics, Engineering, or related field

Tools

SAP

WMS

Excel

Job description

Spares Depot Field & Warehouse Supervisor

• Own daily bin/cage control across customer spare depots: put‑away, labeling, segregation (good/hold/DOA), and SIMs updates at time of movement.
• Maintain on‑hand accuracy ≥99.5%; reconcile issues/returns to ticket/serial/qty; enforce parts‑in = parts‑out at the tool level.
• Execute cycle counts (weekly) and site month‑end confirmations (ARMA/consignment) with signed evidence packs (count sheets, if required).
• Enforce ECN effectivity at depots: apply interchangeability rules, holdbacks, and rework/scrap segregation so no stranded stock remains at effectivity.

• Kit and issue parts to FSEs against requests with proper references (ticket/tool, part/serial/qty).
• Capture consumption at install (same day) in SIMs/SAP; return and tag DOA/faulty items with RMA/defect code where required.
• Close the loop on used/returned inventory: dispatch to factory or repair vendor per the RMA plan.

• Prepare and verify pick/pack/ship documents (commercial invoice, packing list, labels); ensure compliant packaging to prevent transit damage.
• Coordinate with Logistics on carrier/mode (courier/NFO), export control, customs documentation, and committed ETA & tracking.
• Receive inbound from factory and post to SIMs/SAP same day; quarantine discrepancies and resolve within 24 hours.

• Maintain a continuously updated audit pack (movement records, shipment proofs, month‑end confirmations, ARMA support if applicable).
• Segregate and log DOA/defective with reason codes; trigger QA/repair workflows and ensure traceability from ticket to shipment/receipt.
• Support Internal Controls and external auditors on confirmations and sampling without ad‑hoc scrambles.

• Update SIMs/SAP in real time; monitor min/max, backorders, and at‑risk parts; raise proactive replenishment signals to Spares Planning.
• Produce weekly depot metrics: on‑hand accuracy, stockouts, overdue movements, discrepancy aging, shipments with ETA, and consumption completeness.
• Highlight ECN risks and upcoming effectivity changes; recommend actions (holdback qty, substitution plan).

• Partner daily with FSE leads for consumption signals and urgent needs; with Logistics for paperwork/clearance; with Quality for DOA.
• Interface with Spares Planning on site min/max and substitutions; with Finance/IC on month‑end confirmations and roll‑forward support.
• Drive rapid containment on shortages: propose temporary substitutions, pulls from other depots, or expedite options through Logistics.

• None initially (individual contributor with site leadership responsibility).

• Logistics (paperwork & clearance), FSE Leads (requests & consumption capture), Spares Planning (replenishment), Quality (DOA handling), Finance/IC (confirmations), and Operations/Repair for RMA flow alignment.

Qualifications & Skills

• Education Diploma/Degree in Supply Chain, Logistics, Engineering, or related field (or equivalent practical experience).

• Experience 3+ years in warehouse/inventory control or field depot roles within high‑mix, time‑critical environments (semiconductor, industrial, or electronics preferred).
• Demonstrated success with bin‑level accuracy, cycle counts, and compliant shipping/receiving; prior audit support experience is a plus.

• Systems & Tools Proficiency in SAP (inventory movements) and WMS; strong Excel/reporting skills.
• Familiar with commercial invoice/packing list, ECCN/export basics, and courier/NFO workflows (coordination via central Logistics).

• Behavioral Ownership mindset and urgency; excellent coordination and communication with FSEs/Logistics/Planning.
• High attention to detail; ability to hold the line on process discipline while supporting fast responses to field needs.
• Comfortable working inside controlled cages and moving between customer site depots.

• Working Conditions On‑site at customer factory and internal warehouse. Some intra‑site travel between depots; occasional after‑hours support for urgent inbound/outbound.
• Ability to lift and safely handle packaged parts and to work within ESD‑controlled areas as required.