Spare Part Manager

GT-Max Motors; Klang City; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading automotive firm in Klang City is seeking a Spare Parts Manager. The role involves overseeing inventory management, procuring supplies, and coordinating with suppliers. Candidates should have a diploma or degree in Automotive Engineering or Supply Chain Management and at least 2 years of experience in spare parts management. Strong negotiation, analytical skills, and leadership ability are essential. This position offers an opportunity to enhance sales strategies and improve overall service efficiency.

Qualifications

• Minimum 2 years in spare parts management, preferably in the automotive or motorcycle industry.

Responsibilities

• Oversee all aspects of spare parts inventory including ordering and control.
• Negotiate purchase terms and ensure timely procurement based on demand.
• Manage retail counter sales and handle customer inquiries related to parts.
• Set and monitor pricing strategies to align with company profits.
• Supervise staff and provide training to enhance service efficiency.
• Generate reports on stock movement and ensure compliance with safety regulations.

Skills

Strong knowledge of spare parts cataloguing and inventory systems

Excellent negotiation and analytical skills

Proficient in MS Office and ERP/stock management systems

Leadership

Problem-solving

Team coordination

Education

Diploma/Degree in Automotive Engineering, Supply Chain Management, or equivalent

Job description

Key Responsibilities

1. Inventory Management

• Oversee all aspects of spare parts inventory — ordering, receiving, storage, issuing, and stock control.
• Ensure proper stock levels are maintained to prevent overstocking or shortages.
• Conduct regular stock audits and reconcile discrepancies.

2. Procurement & Supplier Coordination

• Source and evaluate new suppliers for competitive pricing and quality.
• Negotiate purchase terms, discounts, and delivery schedules with vendors.
• Ensure timely procurement and replenishment based on demand and forecast.

3. Sales & Customer Service

• Manage retail counter sales, internal workshop requisitions, and external dealer orders.
• Develop sales strategies to increase spare parts revenue and profitability.
• Handle customer inquiries, complaints, and warranty claims related to parts.

4. Pricing & Profitability

• Set and monitor pricing strategies aligned with company profit targets.
• Review cost structure and market competitiveness regularly.
• Ensure accuracy of pricing in system records and invoices.

5. Team Management

• Supervise parts advisors, storekeepers, and clerical staff.
• Provide training and guidance to enhance product knowledge and service efficiency.

6. Reporting & Compliance

• Generate periodic reports on stock movement, sales performance, and aging inventory.
• Ensure compliance with company SOPs, ISO/5S standards, and safety regulations in the parts warehouse.
• Support management in audits and internal control reviews.

Requirements

• Education: Diploma/Degree in Automotive Engineering, Supply Chain Management, or equivalent.
• Experience: Minimum 2 years in spare parts management, preferably in the automotive or motorcycle industry.
• Skills:
  • Strong knowledge of spare parts cataloguing and inventory systems.
  • Excellent negotiation and analytical skills.
  • Proficient in MS Office and ERP/stock management systems.
  • Leadership, problem-solving, and team coordination abilities.