Senior Executive/Assistant Manager, Expense Management

SMBC SSC Sdn Bhd; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A financial services company in Kuala Lumpur is seeking an experienced finance professional responsible for managing various accounting functions including payment processing, budget monitoring, and accounts reconciliation. The candidate must have a Bachelor's degree and at least 5 years of experience, preferably in the banking sector. This is a 1-Year Contract role with a potential for conversion to a Permanent position based on performance. Strong communication and proficiency in Microsoft applications are essential.

Qualifications

• Minimum 5 years of experience in expense management or similar accounts payable function.
• Experience in banking industry or Shared Service Center preferred.
• Basic knowledge of statutory requirements such as withholding tax treatment.

Responsibilities

• Ensure all payment requests are authorized and approved.
• Monitor payment processing turnover time within 10 working days.
• Prepare monthly budget report by the first week of the month.
• Maintain and reconcile accounts receivable reports on a monthly basis.
• Act as approver for identified low value transactions.

Skills

Communication skills

Interpersonal skills

Workload prioritization

Microsoft applications proficiency

Education

Bachelor's degree in Accounting, Administration, or Banking

Tools

ERP accounting system

Job description

Key Responsibilities

• Ensure all payment requests (invoice and staff claim reimbursement) are authorized and approved.
• Check all approved invoices/ expenses/ claims in the system.
• Ensure Profit & Loss (PL)/ Natural Account (NA)/ code and narration are input correctly.
• Ensure sufficient budget is available before payment processing.
• Check the generated expenditure summary certificate for approval.
• Check export data entries from system for remittance team for GIRO processing.
• Coordinate payment via GIRO/Swift or other payment facilities.
• Review daily budget monitoring and budget/movement transfer as available budget reaches threshold amount.
• Prepare monthly budget report by the first week of the month.
• Account Payable: monitor payment processing turnover time (within 10 working days).
• Timely make payment to suppliers, vendors, and landlords.
• Timely reimburse staff claims.
• Keep/update accounting records for all payment transactions.
• Act as approver for identified low value transactions.
• Account Receivable: check draft invoices/debit notes for accounts receivable transactions.
• Maintain and reconcile accounts receivable reports on a monthly basis.
• Report accounts that are in arrears and analyze amounts outstanding on a monthly basis.
• Responsible for customer billing including preparation, delivery and responding to resulting queries.
• Fixed asset record handling: daily SWIFT operation processing.
• Fixed asset registration, disposal & transfer booking & conduct annual inspection.
• Fixed asset reconciliation on a monthly basis.
• Perform other duties as assigned by the supervisor.
• Relief or cover duties of staff members in the department in their absence.
• Ensure paid invoices, entries and supporting documents are filed accordingly to batch number on a monthly basis.
• Perform/lead drill exercise & UAT tests.
• Perform the processing role based on the operation needs.
• Project management.
• Ensure timely escalation to Supervisor/Management in case of any issues such as inability to complete critical payment or report within turnaround time.

Job Requirements

Bachelor's degree or Professional qualifications in Accounting, Administration and/or Banking.

Minimum 5 years of experience in expense management or similar accounts payable function.

Preferably in banking industry or Shared Service Center with good understanding of backend/front-end ERP accounting system. Basic knowledge of statutory requirements and/or related rules such as withholding tax treatment.

Good communication and interpersonal skills.

Ability to effectively prioritize workload to meet tight deadlines and work objectives.

Proficiency with Microsoft applications.

This is a 1-Year Contract role and potential to convert to a Permanent role subject to performance rating/permanent vacancy availability/management approval.