SENIOR PROCUREMENT EXECUTIVE (F&B INDUSTRY)

Kokos; Kuala Lumpur; On-site; MYR 70,000 - 90,000; Full time

Job summary

A leading organization in the F&B sector is seeking a procurement specialist to develop and implement demand forecasting strategies and manage supplier relationships. You will ensure optimal stock levels and coordinate purchasing processes while collaborating with various internal teams. The ideal candidate possesses a Bachelor's degree in a related field, has 3-5 years of experience, and is fluent in Mandarin. This position offers opportunities for growth in a fast-paced environment.

Qualifications

• Minimum of 3-5 years of relevant experience in procurement or supply chain management.
• Strong analytical, negotiation, and interpersonal skills required.
• Experience in retail or F&B procurement is advantageous.

Responsibilities

• Develop demand forecasting and inventory planning strategies to optimize stock levels.
• Review and update supplier quotations for pricing accuracy reflecting market conditions.
• Manage end-to-end purchasing processes and coordinate delivery schedules.

Skills

Analytical skills

Negotiation skills

Interpersonal skills

Fluent in Mandarin

Education

Bachelor's degree in Business Administration, Supply Chain Management, or related discipline

Tools

Microsoft Office Suite

Inventory management systems

Procurement software

Job description

Responsibilities

• Develop and implement demand forecasting and inventory planning strategies to maintain optimal stock levels and minimize stockouts or wastage.
• Regularly review and update supplier quotations to ensure pricing lists are accurate and reflect market conditions.
• Create and maintain comprehensive supplier databases to streamline vendor management, including contact details, performance metrics, and contractual agreements.
• Monitor and evaluate supplier performance periodically to ensure compliance with contractual obligations, quality standards, and delivery timelines.
• Conduct market research to identify new products, services, and suppliers that could add value to the organization.
• Manage end-to-end purchasing processes, including processing requisitions from various departments, obtaining quotations, conducting price comparisons, and negotiating favorable terms.
• Secure necessary approvals for purchase orders from senior management.
• Issue purchase orders to suppliers and coordinate delivery schedules.
• Prepare and submit documentation to the Finance or Accounts department.
• Address and resolve any issues related to delivery, payments, or documentation discrepancies.
• Maintain warranty documentation and liaise with suppliers regarding warranty claims and after‑sales support.
• Collaborate with internal teams such as project, marketing, and operations to ensure procurement activities align with business needs.
• Perform any additional duties or responsibilities as assigned by management to support organizational objectives.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, or a related discipline.
• Minimum of 3-5 years of relevant experience in procurement, supply chain management, or related fields.
• Strong analytical, negotiation, and interpersonal skills.
• Proficiency in Microsoft Office Suite, especially Excel and PowerPoint.
• Experience with inventory management systems, demand planning tools, and procurement software.
• Sound knowledge of retail or F&B industry procurement and supply chain best practices.
• Fluent in Mandarin, with excellent communication skills.
• Prior experience working in the F&B or hospitality industry is an advantage.
• Ability to work independently and collaboratively in a fast-paced environment.