SENIOR HR EXECUTIVE (PAYROLL cum C&B)

Jobstreet Malaysia; Bayan Lepas; On-site; MYR 80,000 - 100,000; Full time

Job summary

A leading HR service provider is seeking a Payroll and Benefits Manager in Penang to manage payroll processes and administer employee benefits while ensuring compliance with statutory requirements. The ideal candidate will have a Bachelor's Degree and at least 8 years of relevant experience. Key responsibilities include processing payroll, supporting audits, and communicating payroll-related information to employees. This position offers a chance to enhance HR operations and contribute to employee welfare within the organization.

Qualifications

• Minimum 8 years of experience in payroll and benefits administration.
• Strong understanding of Malaysian Employment Act and statutory contributions.
• Good mathematical skills with high attention to detail.

Responsibilities

• Prepare and process monthly payroll for employees.
• Administer employee benefits programs.
• Ensure compliance with statutory laws and company policies.
• Lead payroll system improvements.
• Respond to employee queries regarding payroll and benefits.

Skills

Payroll management

Benefits administration

Compliance knowledge

HRIS proficiency

Data analysis

Communication skills

Education

Bachelor’s Degree in Human Resource Management or related field

Tools

HRIS/Payroll software

Advanced Excel

Job description

Responsible for managing the end-to-end payroll process and ensuring accurate, timely salary payments in full compliance with statutory and company requirements. This role oversees the administration of compensation and benefits programs, including insurance, leave, and employee welfare, while maintaining data accuracy and confidentiality. The incumbent supports audits, prepares HR cost analyses, and assists in salary review and incentive exercise.

RESPONSIBILITIES

1. Payroll Management

• Prepare, verify, and process monthly payroll for all employees (local and foreign) in compliance with company policies and statutory requirements.
• Ensure accuracy in salary computation, overtime, allowances, deductions, unpaid leave, and other adjustments.
• Coordinate with Finance for payroll disbursement and ensure timely salary crediting.
• Handle year-end processes including EA form generation, PCB reconciliation, and submission of Form E.
• Maintain and update employee payroll records (bank details, tax status, SOCSO/EPF).
• Liaise with statutory bodies (LHDN, KWSP, PERKESO, HRD Corp, etc.) for submissions, inspections, and updates.
• Reconcile payroll reports and ensure data integrity between HR system and finance reports.
• Manage confidentiality of payroll data and handle any payroll-related inquiries professionally.
• Assist in completing payroll-related surveys and forms required by government agencies, statutory bodies, or customers, ensuring accuracy and timely submission.

2. Compensation & Benefits Administration

• Administer employee benefits programs such as insurance, medical, leave management, and employee welfare schemes.
• Maintain up-to-date records of benefit enrolment, entitlement, and claims.
• Coordinate annual insurance policy renewal and employee coverage updates.
• Assist in salary review, annual increment, and bonus payout exercises, ensuring accuracy in calculations and data presentation.
• Conduct periodic benchmarking and support the review of C&B policies to ensure alignment with market standards.
• Support in the design and implementation of reward and recognition programs to drive employee engagement.
• Prepare and analyse C&B reports (salary structure, cost analysis, turnover cost, etc.) for strategic decision-making.

3. Compliance & Reporting

• Ensure payroll and benefit administration fully comply with statutory laws and company policies.
• Keep abreast of labour law updates and statutory changes affecting payroll and C&B.
• Support HR Manager in internal and external audits (RBA, ISO, TISAX, etc.) by providing required payroll and benefit documentation.
• Generate monthly HR metrics reports (headcount, payroll cost, overtime trend, etc.).

4. System & Process Improvement

• Maintain and update HRIS/payroll system with accurate employee data.
• Lead system testing or improvement initiatives related to payroll and C&B modules.
• Review existing workflows and recommend process enhancements to improve accuracy, timeliness, and efficiency.
• Provide training or guidance to junior HR staff on payroll and benefits procedures.

5. Employee Support & Communication

• Respond to employee queries related to payroll, deductions, leave, and benefits promptly and accurately.
• Communicate clearly with employees regarding new or revised benefits, compensation policies, and statutory changes.
• Maintain good relationships with internal stakeholders, including Finance and Department Heads, to ensure smooth HR operations.

6. Other Ad Hoc Responsibilities

• Support HR Manager in manpower budgeting and forecasting related to C&B cost planning.
• Participate in HR projects or initiatives such as employee engagement, policy review, or system migration.
• Perform other duties as assigned by management to support overall HR department objectives.

REQUIREMENTS

• Bachelor’s Degree in Human Resource Management, Accounting, Business Administration, or related field.
• Minimum 8 years of hands‑on experience in payroll and compensation & benefits administration.
• Strong understanding of Malaysian Employment Act and statutory contributions (EPF, SOCSO, EIS, HRDF, LHDN).
• Proficiency in HRIS/Payroll software.
• Advanced Excel skills for data analysis and reporting.
• Good mathematical and analytical skills with high attention to detail, accuracy, and confidentiality.
• Strong written and verbal communication skills.
• Good interpersonal skills and the ability to work effectively with cross-functional teams.