Senior HR & Admin Executive (Payroll)

NCT Group; Puchong; On-site; MYR 200,000 - 250,000; Full time

Job summary

A company in HR services located in Puchong is seeking a HR Payroll Officer. The successful candidate will manage payroll processes, assist in recruitment, and ensure compliance with company policies. A Diploma or Bachelor’s Degree in Human Resource Management or Business Administration is required, accompanied by 1–3 years of experience in HR payroll functions. Proficiency in Mandarin and MS Office is essential for this role, which offers a dynamic working environment.

Qualifications

• Minimum 1–3 years of working experience in HR & payroll functions.
• Familiar with Malaysian labor laws and statutory requirements.
• Able to handle confidential information with professionalism.

Responsibilities

• Prepare and process monthly payroll accurately and on time.
• Assist in recruitment activities including job posting and onboarding.
• Monitor employee attendance and leave records.
• Handle general office administration and documentation.

Skills

Proficient in Mandarin

Good organizational skills

Good communication skills

Interpersonal skills

Education

Diploma / Bachelor’s Degree in Human Resource Management or Business Administration

Tools

Ipayroll System

MS Office (Word, Excel)

Job description

Key Responsibilities

We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin.

Payroll

• Prepare and process monthly payroll (Ipayroll System) accurately and on time.
• Manage payroll components including basic salary, allowances, overtime, deductions, and unpaid leave.
• Ensure timely submission and payment of statutory contributions (EPF, SOCSO, EIS, PCB).
• Prepare and distribute payslips to employees.
• Maintain accurate payroll records and employee data.
• Handle payroll-related queries from employees.

Human Resources

• Assist in recruitment activities including job posting, interview coordination, and onboarding.
• Prepare HR documents such as offer letters, appointment letters, confirmation letters, and resignation letters.
• Maintain and update employee records and personnel files.
• Monitor employee attendance, leave records, and probation status.
• Support performance appraisal and training coordination.
• Ensure compliance with company policies and labor regulations.

Administration

• Handle general office administration and documentation.
• Coordinate office supplies, stationeries, and vendor matters.
• Assist in organizing staff events, meetings, and training sessions.
• Support management in administrative and HR-related tasks as required.

Requirements & Qualifications

• Diploma / Bachelor’s Degree in Human Resource Management, Business Administration, or related field.
• Minimum 1–3 years of working experience in HR & payroll functions.
• Familiar with Malaysian labor laws and statutory requirements.
• Proficient in MS Office (Word, Excel).
• Good organizational, communication, and interpersonal skills.
• Able to handle confidential information with professionalism.