Senior HR & Admin Executive

PHARMASOLUTION SDN BHD; Subang Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

A reputable human resources firm located in Subang Jaya, Malaysia, is seeking a resourceful HR and Administration Manager to bolster organizational efficiency. The successful candidate will spearhead HR initiatives including policy development, recruitment, and compliance management. This role requires a Bachelor's degree and 5–7 years of relevant experience, along with strong technical and soft skills. Ideal applicants will have a proactive approach and the ability to collaborate effectively across teams, ensuring smooth operational support across HR and finance functions.

Qualifications

• 5–7 years in HR and administration, with exposure to payroll, compliance, and finance support.
• High accountability, fairness, proactive attitude, and ability to collaborate across departments.

Responsibilities

• Develop HR policies, SOPs, and employee handbook.
• Manage recruitment, onboarding, and performance management.
• Manage payroll, allowances, and claims.
• Ensure compliance with labor law and audit readiness.
• Lead wellness and employee engagement programs.

Skills

Strong knowledge of Malaysian labor laws

Excellent communication

Organizational ability

Confidentiality

Problem-solving mindset

Education

Bachelor’s degree in HR, Business Administration, Finance, or related field

HR certification (advantage)

Tools

HRIS systems

Microsoft Office

Job description

Build people systems, ensure smooth administrative operations, and provide support in accounts and finance to strengthen organizational compliance and efficiency.

Reporting Line

• Reports directly to CEO

Job Responsibilities

• Develop HR policies, SOPs, and employee handbook.
• Manage recruitment, onboarding, and performance management.
• Manage payroll, allowances, and claims.
• Ensure compliance with labor law and audit readiness.
• Lead wellness and employee engagement programs.
• Any ad hoc tasks assigned by supervisor from time to time.

Details Responsibilities Admin Support

• Assist Finance Director in preparing monthly payroll reconciliation and staff claims verification.
• Support vendor payment processing, ensuring proper documentation and approvals.
• Maintain accurate records of allowances and reimbursements.
• Liaise with Finance team on expense reporting.
• Monitor driver logs, petty cash, and operational expenses for timely submission and reconciliation.
• Any ad hoc tasks assigned by supervisor from time to time.

Job Requirements

• Education: Bachelor’s degree in HR, Business Administration, Finance, or related field; HR certification is an advantage.
• Experience: 5–7 years in HR and administration, with exposure to payroll, compliance, and finance support.
• Technical Skills: Strong knowledge of Malaysian labor laws, statutory contributions, HRIS systems, and Microsoft Office.
• Soft Skills: Excellent communication, organizational ability, confidentiality, and problem‑solving mindset.
• Personal Attributes: High accountability, fairness, proactive attitude, and ability to collaborate across departments.