Senior HR & Admin Executive

IAQ Solutions Sdn Bhd; Shah Alam; On-site; MYR 200,000 - 250,000; Full time

Job summary

A leading engineering firm in Shah Alam is seeking a Human Resources Manager to oversee all HR and administrative functions. The ideal candidate will have over 5 years of experience in HR, preferably in the engineering and construction sectors. Responsibilities include managing recruitment, payroll, employee relations, and compliance with labor regulations. Strong proficiency in Microsoft Office is required, alongside excellent interpersonal skills. Join this dynamic team to lead employee engagement and training initiatives.

Qualifications

• 5+ years of experience in human resources, preferably in engineering and construction.
• Ability to work well with all levels of employees.
• Trustworthiness in handling sensitive matters.

Responsibilities

• Oversee HR and administrative functions.
• Manage end-to-end recruitment process.
• Administer payroll inputs and statutory submissions.
• Lead employee engagement and welfare initiatives.
• Ensure compliance with company policies and labor regulations.

Skills

Microsoft Office Proficiency

Interpersonal Skills

Creativity

Teamwork

Education

Bachelor’s Degree in Human Resources or related field

Job description

Reports operationally to the Senior Manager, Mechanical and functionally to the Senior Manager, Human Resources & Admin at HQ.

Oversee and manage the full spectrum of human resources and administrative functions.

Handle end-to-end recruitment including job postings, screening, interviews, reference checks, and onboarding.

Manage employee records, HR documentation, attendance, leave, and HRMS updates with accuracy.

Process monthly payroll inputs, overtime, allowances, deductions, and claims with minimal supervision.

Administer compensation & benefits matters and ensure timely statutory submissions.

Handle employee relations matters, provide first-level advice, and escalatete serious issues when needed.

Manage the performance appraisal cycle including communication, coordination, and follow-up.

Coordinate and implement training programs, maintain training records, and track employee development.

Prepare HR reports such as headcount, turnover, absenteeism, recruitment progress, and payroll summaries.

Lead employee engagement, welfare initiatives and company event coordination independently.

Oversee office administration including office supplies, facility upkeep, maintenance, and vendor management.

Manage travel bookings, logistics arrangements, office assets and document control.

Ensure compliance with company policies, labour regulations and audit requirements.

Handle confidential information with discretion and maintain data integrity.

Undertake special assignments, ad hoc functions and related duties as assigned.

Requirements

• Bachelor’s Degree in Human Resources, Business Administration, Management or a related field.
• At least 5 years of experience in human resources, preferably within the engineering and construction industry.
• Proficiency in Microsoft Office (Word, Excel, Teams).
• Experience in project‑based or construction environments is an advantage.
• Possess pleasant personality and able to work well with all levels of employees.
• Proficiency and trustworthiness in handling sensitive and confidential matters.
• Initiative to seek information and be creative when needed.
• A team player as well as ability to work independently.