Senior HR & Admin Executive

INTEKSOFT SDN BHD; Puchong; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading HR management firm in Malaysia is seeking an experienced HR Manager to oversee payroll processing, manage HR documentation, and coordinate employee training. Ideal candidates should have at least 5 years of HR experience, strong skills in Microsoft Office and HR software, and demonstrate excellent communication and leadership qualities. This role requires multitasking capabilities and a responsible attitude towards work within a dynamic environment.

Qualifications

• Minimum 5 years of HR experience, handling HR and administrative functions.
• Strong leadership and communication skills are essential.
• Proficiency in Microsoft Office and HR software is necessary.

Responsibilities

• Ensure timely and accurate payroll processing for all employees.
• Draft and update HR documents and manage end-to-end HR processes.
• Conduct orientation and exit interviews to improve retention.

Skills

Microsoft Office proficiency

HR software knowledge

Leadership qualities

Excellent communication skills

Multitasking ability

Analytical skills

Problem-solving abilities

Discretion and professionalism

Education

Diploma or Degree in Human Resource Management or Business Administration

Tools

Sage UBS Payroll

Job description

Ensure timely and accurate payroll processing for all employees. Process statutory payments (EPF, SOCSO, EIS, PCB) promptly and accurately to relevant authorities. Draft, review, and update HR documents such as job descriptions, employee handbook, performance appraisal forms, SOPs, policies, and other HR-related documentation. Manage the end-to-end HR process, including recruitment, employment contracts, training and development, payroll administration, statutory contributions, employee exits, and overall administrative management. Support and administer the performance management and appraisal process to ensure alignment with company goals. Ensure all government and statutory requirements related to manpower and labour laws are understood, implemented, and communicated effectively to management and staff. Conduct new employee orientation and onboarding briefings to facilitate smooth integration into the company. Conduct exit interviews to identify reasons for resignation and provide insights for retention improvement. Organise and coordinate training sessions or programs to ensure employees are adequately equipped to perform their duties effectively. Verify and process staff claims and maintain accurate leave management records. Plan and coordinate company events or staff activities with management’s approval (e.g., annual dinners, festive celebrations, team building). Review, update, and maintain proper filing of employee medical and personal accident insurance policies. Prepare, issue, and manage HR-related correspondence, memos, and notices. Perform any other HR and administrative tasks as required by management.

Responsibilities

• Ensure timely and accurate payroll processing for all employees.
• Process statutory payments (EPF, SOCSO, EIS, PCB) promptly and accurately to relevant authorities.
• Draft, review, and update HR documents such as job descriptions, employee handbook, performance appraisal forms, SOPs, policies, and other HR-related documentation.
• Manage the end-to-end HR process, including recruitment, employment contracts, training and development, payroll administration, statutory contributions, employee exits, and overall administrative management.
• Support and administer the performance management and appraisal process to ensure alignment with company goals.
• Ensure all government and statutory requirements related to manpower and labour laws are understood, implemented, and communicated effectively to management and staff.
• Conduct new employee orientation and onboarding briefings to facilitate smooth integration into the company.
• Conduct exit interviews to identify reasons for resignation and provide insights for retention improvement.
• Organise and coordinate training sessions or programs to ensure employees are adequately equipped to perform their duties effectively.
• Verify and process staff claims and maintain accurate leave management records.
• Plan and coordinate company events or staff activities with management’s approval (e.g., annual dinners, festive celebrations, team building).
• Review, update, and maintain proper filing of employee medical and personal accident insurance policies.
• Prepare, issue, and manage HR-related correspondence, memos, and notices.
• Perform any other HR and administrative tasks as required by management.

Requirements

• Candidate must possess at least a Diploma or Degree in Human Resource Management, Business Administration, or equivalent.
• Minimum 5 years of working experience in the HR field, preferably handling both HR and administrative functions.
• Proficient in Microsoft Office and HR software (e.g., Sage UBS Payroll, or similar).
• Possess strong leadership qualities with the ability to guide, support, and coordinate with team members effectively.
• Excellent communication and interpersonal skills, both written and verbal.
• Strong multitasking skills, able to manage multiple priorities efficiently in a fast-paced environment.
• Demonstrates a positive, proactive, and responsible attitude towards work.
• Good analytical and problem-solving abilities with attention to detail.
• Able to work independently with minimal supervision and collaboratively as part of a team.
• Maintains a high level of discretion, confidentiality, and professionalism at all times.