SENIOR EXECUTIVE – PROCUREMENT, MATERIAL AND PRODUCTION PLANNING

Pan Asian Dairies; Seremban; On-site; MYR 70,000 - 90,000; Full time

Job summary

A leading dairy company is seeking a Senior Executive in Procurement, Material, and Production Planning to enhance supplier relationships, negotiate terms, and ensure timely deliveries of raw materials. The ideal candidate has a Bachelor’s degree and at least 5 years of experience in the dairy or beverages industry, along with strong skills in SAP and Microsoft Office. This role involves coordinating with various teams to improve inventory management and execute procurement strategies, ensuring compliance with organizational policies.

Qualifications

• Minimum 5 years experience in purchasing/procurement in the dairy/beverages industry.
• Advanced experience in using SAP systems.
• Strong negotiation skills and vendor sourcing knowledge.

Responsibilities

• Develop and execute procurement strategies for raw materials.
• Plan and prepare production schedules based on demand forecasts.
• Liaise with suppliers to ensure timely delivery of quality materials.

Skills

Supplier relationship management

Negotiation skills

Inventory management

Analytical skills

SAP proficiency

Time management

Education

Bachelor’s Degree in Business Studies/Administration/Management

Tools

SAP

Microsoft Office (Word, Excel, PowerPoint)

Job description

SENIOR EXECUTIVE – PROCUREMENT, MATERIAL AND PRODUCTION PLANNING

• Improve supplier service levels and build strong relationships with suppliers.
• Liaise with freight forwarders on customs clearance for import shipments, including required documents.
• Responsible for invoice matching with purchase orders and delivery orders.
• Update and analyse forecasts for better supply planning.
• Coordinate with warehouse person in charge on a daily basis to confirm the inventory movement and level.
• Update of stock and inventories by physical and in SAP software/system.
• Good purchasing negotiation skills, knowledge of the market trends, business understanding and manufacturing process.
• Good in material buying and replenishment/restock planning and future hedging.
• Setting minimum order quantities to alert on reordering.
• To carry out ad-hoc duties assigned by the Management/Superior from time to time.
• Assist finance team in working capital management by negotiating payment terms with vendors.
• Non-Moving /Slow moving RM /Inventory management in consultation with R&D.
• Maintain up-to-date documentation and maintain the records.
• Good understanding of manufacturing processes and techniques of manufacturing of dairy and food products.
• Good understanding of Market drivers for Raw material for Dairy industry.
• Responsible for providing price trends, forecasting, and taking buying decision for most competitive buying ensuring to ensure 100% supply compliance.
• Responsible for development, leading and executing procurement strategies and negotiation of contracts to maximize the benefit to organization.
• Perform cost benefit analysis and benchmarking of the market and competition to find cost saving opportunities.
• Ensure close monitoring of vendor performance on business share, product quality, adherence to performance parameters.
• Take the lead in identifying new, more reliable and /or lower cost sources of supply.
• Ensuring Service Responsible for coordinating with vendors and factory team to facilitate timely deliveries of Raw Materials to factory.
• Responsible for resolution of all issues related to Dairy and Raw material quality, specifications, revalidation, damages/losses and commercial issues related to Raw materials vendors operations team.

SYSTEM AND PROCESS

• Comply with organization policy in general and procurement policy in particular.
• Function as a team player to implement end-to-end solutions across the supply chain, including interactions with the demand planning, manufacturing, logistics, R&D and vendors

PROCUREMENT

• Responsible for procurement of all required raw materials (milk powder, packaging material & machinery spare parts, etc.) and services either from local or overseas suppliers.
• Assist on raw material hedging to ensure the best and most stable pricing for raw materials.
• Identity, source, negotiate and implement sourcing and procurement cost-saving opportunities resulting in a significant saving to the company.
• Sourcing new suppliers, sending inquiries and obtaining quotes from various suppliers as per material specifications and meets Company’s specification.
• Responsible for the execution, analysis, final reporting of results and recommendations, preparation of price and obtaining approvals from HODs / Managers for the procurement process orders.
• Negotiating terms and prices with suppliers in accordance with Corporate Compliance rules and regulations to ensure competitive deal for the company.
• Ensure optimum stock accuracy (actual and in the SAP system) through timely and systematic physical count and updating receiving, issuing rejection control, and material transfer.
• Work with research and development department and other stakeholders/ HOD / Managers to establish viable, cost effective, and strategic sourcing objectives.
• Monitor all materials are delivered within the agreed lead time and follow the regulations.
• Monitor and allocate procurement budgets and expenses according to each department.
• Develop good relationship with all vendors and review their performance to suggest recommendations.
• Establish and enforce procurement policies and procedures.
• Responsible for discussing, confirming and negotiating payment terms with suppliers.
• Monitoring and ensuring that good s or materials are delivered on time.
• Prepare and present department KPI reports and monitor the results. Propose action plan to ensure KPI achievement.

MATERIAL PLANNING

• Make sure the availability of raw and packaging material, other materials, and spare parts as the requirements.
• Coordinate with local and overseas suppliers, to ensure items meet delivery timelines.
• Provide accurate forecasts for improved stock/inventory replenishment planning.
• Manage relationships with suppliers and internal teams for optimal arrangements.
• Handle day-to-day ordering activities, making appropriate decisions for stock replenishment.
• Liaise with suppliers on supply matters, achieving cost-effectiveness, prompt delivery, and quality goods and services.
• Manage day to day ordering activities & responsible to make appropriate decision for stock replenishment.
• Plan raw material requirements, handle procurement, manage inventory, and control obsolete materials.
• Work closely with the Purchasing Department to raise purchase order.
• Purchase and control of spare parts inventory.
• Knowledge of FIFO & LIFO techniques.
• Capable to procure capital items (plant and machinery) with the help/advise of the technical dept.
• Manage the spare parts ordering, maintaining optimum inventory, maintain minimum/max. Stock and reorder level.

PRODUCTION PLANNING

• Plan and prepare master production schedules in accordance with job priorities, product specifications, and delivery requirements.
• Determine demand forecasts based on sales forecasts and provided sales/business information.
• Communicate with customer planners regarding production schedules and delivery commitments.
• Schedule work orders and manage production loading.
• Expedite operations that may delay schedules and alter schedules to meet unforeseen circumstances.
• Monitor daily work orders, ensuring completion and closure on time.
• Perform material requirement planning.
• Communicate with production on planning execution and promptly resolve any issues.
• Collaborate with QC, IQC, Store, Production, and other supporting functions to accomplish job assignments.
• Coordinate and plan on quarterly forecast from each department.
• Ensure documentation filing is orderly and retrievable as required.

EDUCATION AND/OR WORK EXPERIENCE REQUIREMENTS

1. Candidate must possess at least a Bachelor’s Degree, Post Graduate Diploma, Degree in Business Studies/Administration/Management
2. Minimum five (5) years of experience in purchasing/ procurement for dairy / beverages industry.
3. Advanced Experience in using SAP system.
4. Advance skills in Microsoft office (Word, Excel & PowerPoint) in order to list and provide analysed reports to the Management.
5. Good knowledge of vendor sourcing practices and understands supply chain procedures.
6. Strong negotiation skills and help to create constructive relationships with vendors.
7. Effective time management capabilities to manage multiple tasks.
8. Solid analytical skills, with the ability to create reports and conduct cost analysis.