Senior Executive Inventory

FFM Marketing Sdn Bhd(180433-A); Sungai Buloh; On-site; MYR 200,000 - 250,000; Full time

Job summary

A leading Malaysian company is seeking an Inventory Operations Manager to oversee daily inventory operations across all branches. Key duties include monitoring stock transactions, conducting cycle counts, and managing inventory reconciliations using systems like HAVI and SAP. The ideal candidate will hold a diploma or degree and possess 3 to 5 years of relevant experience in inventory management. This position requires proficiency in inventory management systems and effective collaboration with teams to maintain operational efficiency.

Qualifications

• 3 to 5 years of experience in handling inventory operations.
• Strong knowledge of inventory control and warehouse operations.

Responsibilities

• Oversee daily inventory operations across all branches.
• Monitor and verify inbound and outbound stock transactions.
• Plan and supervise cycle counts and stock take activities.

Skills

Proficient in inventory management systems (HAVI, SAP)

MS Excel

Stock reconciliation

Cycle counts

Variance analysis

Education

Diploma or Degree

Tools

HAVI

SAP

Job description

FFM Berhad (FFM) was incorporated in Malaysia on 3 December 1962 and is part of the Kuok Group of Companies. Formerly listed on Bursa Malaysia, FFM became a wholly owned subsidiary of PPB Group Berhad in 2004. Starting as a wheat flour producer, FFM has since diversified into animal feed, palm oil refining, industrial packaging, consumer products, poultry, and commodities trading. Today, the FFM Group generates over RM7 billion in annual turnover and operates across Malaysia and the region, driven by strong growth, innovation, and long-term sustainability.

Responsibilities

• Oversee daily inventory operations across all branches, ensuring compliance with processes and timely reporting.
• Monitor and verify inbound and outbound stock transactions in HAVI and SAP, maintaining accurate stock movement records.
• Plan, coordinate, and supervise cycle counts and stock take activities, including documentation and staff coordination.
• Conduct post-stock take reconciliations, investigate variances, and ensure adherence to SOPs and audit requirements.
• Manage reconciliation of 3rd‑party warehouse inventories, verifying documents and updating records in HAVI and SAP.
• Investigate and resolve stock discrepancies across all branches and warehouses, prepare variance reports, and coordinate with Finance for system adjustments.
• Prepare daily, weekly, and monthly inventory reports and maintain comprehensive documentation of stock adjustments, reconciliations, and variances.

Education & Qualification

• Diploma or Degree

Relevant Experience & Years of Service

• 3 to 5 years of experience in handling inventory operations

Technical Skills & Professional Knowledge

• Proficient in inventory management systems (HAVI, SAP), MS Excel, stock reconciliation, cycle counts, stock take procedures, system adjustments, and document verification, ensuring compliance with SOPs and audits.
• Strong knowledge of inventory control, warehouse operations, supply chain processes, variance analysis, discrepancy investigation, and effective coordination with cross‑functional teams and 3rd‑party warehouses.

Key Competencies

• Decision‑Making & Alignment – Makes sound personal and team decisions aligned with the organisation’s vision, mission, and operational goals.
• Stakeholder Collaboration – Builds and maintains effective working relationships to support teamwork and achieve shared objectives.
• Accountability & Results Orientation – Takes ownership of outcomes and ensures commitments are delivered through effective planning and execution.
• Adaptability & Change Agility – Responds quickly and effectively to internal and external changes with flexibility and forward thinking.
• Strategic & Systems Thinking – Understands interdependencies across operations and external factors to support informed, strategic decision0s.
• Continuous Improvement Mindset – Encourages innovation, learning, and process improvements to enhance operational efficiency.
• Integrity & Professionalism – Demonstrates high ethical standards, professionalism, and confidentiality in all responsibilities.