SENIOR EXECUTIVE, FACILITIES MANAGEMENT

Triterra; Kuala Lumpur; On-site; MYR 80,000 - 100,000; Full time

Job summary

A leading construction management company in Kuala Lumpur is seeking a professional to manage procurement and project appointments for retail and carpark assets. The role involves coordinating with tenants, contractors, and vendors, ensuring technical compliance, and overseeing project delivery from initiation to completion. The ideal candidate possesses a degree in a relevant field and has 3-5 years of experience in procurement and project management. This position offers the opportunity to work in a dynamic environment focused on operational excellence.

Qualifications

• Minimum 3–5 years’ experience in procurement and project management in construction or facilities.
• Strong understanding of CapEx works and compliance requirements.
• Ability to oversee technical aspects of building assets.

Responsibilities

• Manage procurement and appointment of designers, consultants, and contractors.
• Coordinate with tenants, contractors, suppliers, and vendors.
• Oversee compliance and technical aspects of assets.
• Conduct inspections and evaluations during construction.

Skills

Vendor management

Stakeholder management

Communication

Compliance knowledge

Education

Degree/Diploma in Architecture

Degree/Diploma in Quantity Surveying

Degree/Diploma in Project Management

Job description

To manage the procurement and appointment of designers, consultants, and contractors for CapEx-funded and enhancement works within retail and carpark assets. The role requires close coordination with tenants, contractors, suppliers, and vendors, while overseeing the technical aspects of the assets to ensure compliance, efficiency, and timely delivery from initial application to final handover and payment progress.

Key Responsibilities

1) Tenant & Stakeholder Coordination

• Work closely with all tenants within the retail and carpark asset to align project requirements.
• Ensure clear communication and minimal disruption during construction / enhancement / maintenance works.
• Coordinate with contractors, suppliers, and vendors throughout the project / enhancement / maintenance works.
• Oversee technical aspects of the assets, ensuring compliance with design, safety, and operational standards.
• Review technical submissions (drawings, materials, etc.) and provide approvals or recommendations.

3) Procurement & Appointment

• Work with contractors and consultants on technical scopes for design, consultancy, and construction works.
• Shortlist vendors (minimum 3) or refer to pre-approved panels.
• Coordinate RFQ/RFP processes and proposal evaluations.
• Compile evaluation summaries and recommendations for management approval.
• Issue Letters of Award (LOA), Contracts, or Purchase Orders.

4) Pre-Construction Coordination

• Define project briefs, scopes, and budgets.
• Conduct kick-off meetings and align deliverables with stakeholders.

5) Post-Construction Oversight

• Monitor project progress and provide site access.
• Hold coordination meetings with stakeholders and report site issues.
• Conduct inspections, Testing & Commissioning (T&C), and defect listings.
• Recommend final payments and manage retention release.
• Conduct post-mortem reviews and contractor performance evaluations.

6) Compliance & Documentation

• Ensure adherence to procurement policies and statutory requirements (CIDB, insurance, etc.).
• Maintain complete documentation across pre-award, during works, and post-completion stages.

Qualifications & Skills

• Degree/Diploma in Architecture, Quantity Surveying, Project Management, or related field.
• Minimum 3–5 years’ experience in procurement and project management (construction/facilities).
• Strong knowledge of CapEx works, vendor management, and compliance requirements.
• Excellent communication and stakeholder management skills.
• Ability to oversee technical aspects of building assets and ensure operational standards.
• Proficiency in documentation, reporting, and evaluation processes.