Senior Executive - Sales Administration

Eastern & Oriental Berhad; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A prestigious property company in Kuala Lumpur is looking for a Sales Administration professional who will handle various administrative duties related to sales and purchase agreements. The role requires candidates to be proficient in Mandarin to communicate with clients and requires at least 2-3 years of experience in property sales administration. Responsibilities include updating information in the IFCA system, issuing billings, and liaising with purchasers and financiers. Join us to shape refined living experiences.

Qualifications

• Minimum 2–3 years of experience in property sales administration.
• Ability to communicate effectively with Mandarin-speaking clients.

Responsibilities

• Update purchaser and financier information in the IFCA system.
• Issue progress billings and facilitate payment collection.
• Maintain comprehensive filing system for purchaser records.
• Prepare and submit monthly and ad-hoc reports.
• Liaise with purchasers, bankers, and solicitors for documentation.

Skills

Proficiency in Mandarin

Proficient in Microsoft Office Applications

Experience in property sales administration

Education

Diploma or Bachelor's Degree in Accounting or related disciplines

Tools

IFCA system

Job description

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Join us at Eastern & Oriental Berhad to shape refined living experiences and inspiring spaces. We welcome you to contribute to our legacy of exceptional, timeless addresses. Apply now for a career in Sales Administration with us, where your drive meets endless possibilities.

The position is based in our KL Office in Malaysia.

JOB PURPOSE

To undertake the functions of Sales & Purchase agreements administrative-related work and assist in weekend duties for sales programs and events as required.

KEY RESPONSIBILITIES

• Accurately and promptly update purchaser, end-financier, and solicitor information in the IFCA system
• Issue progress billings in a timely manner upon receipt of the Architect’s Certificate from the Project Department, and facilitate prompt payment collection from purchasers and end-financiers
• Prepare and issue official receipts.
• Maintain and update aging reports and receivables reconciliation statements.
• Monitor reminders, terminations, and forfeiture actions in accordance with the terms stipulated in the Sales and Purchase Agreement (SPA)
• Organize and maintain a comprehensive filing system for purchaser records and related document.
• Handle sub-sale transactions, auctions, refinancing cases submit the Blanket Consent to Transfer and Consent to Transfer applications forms
• Work with supervisor to resolve outstanding matters issues and contribute to process improvements
• Prepare and submit monthly and ad-hoc reports as required
• Liaise and coordinate with purchasers, bankers and solicitors to ensure timely and accurate documentation
• Prepare and issue Letters of Undertaking (LOUs) to bankers, as well as manage incoming legal correspondence.
• Support sales duties as needed including weekend duties for sales events
• Undertake any other additional tasks as assigned by the supervisor or department head

We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients

REQUIREMENTS

• Possess at least a Diploma or Bachelor's Degree in Accounting, or related disciplines
• Minimum 2–3 years of experience in property sales administration.
• Proficiency in Mandarin is required to liaise effectively with Mandarin-speaking clients
• Proficient in Microsoft Office Applications and familiarity with the IFCA system is an advantage