Senior Associate, Procurement & Contract Management

Tun Razak Exchange; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading property development firm in Kuala Lumpur seeks a skilled individual to support their project team in managing procurement and contract activities. The ideal candidate will have a degree in Quantity Surveying and at least 5 years of experience in document management within the property development or consulting field. Responsibilities include formulating procurement strategies and managing vendor relationships while ensuring compliance with procurement best practices. Competitive salary and opportunities for growth are offered.

Qualifications

• 5+ years of experience in document management in property development or consulting.
• Knowledge of procurement and contract management best practices.
• Strong computer literacy.

Responsibilities

• Support Project Team in cost plan estimates.
• Formulate Procurement Strategy aligned with project objectives.
• Manage Approved Vendor List and vendor performance.

Skills

Cost plan estimates

Value engineering

Procurement strategy

Contract management

Negotiation

Vendor management

Education

Degree in Quantity Surveying or equivalent

Tools

Document management systems

Job description

Key Responsibilities

• Support Project Team in cost plan estimates.
• Support Project Team in value engineering activities to achieve the design and cost optimisation in accordance with the project objectives.
• Jointly formulate Procurement Strategy and Contract Implementation Strategy with Project Team that align with the company vision and project objectives.
• Support the Project Team in budget preparation, budget monitoring and cashflow update.
• Support the User Department in the sourcing, negotiation, and appointment of suppliers / consultants / contractors for Project Purchase including pre‑qualification, tender and award, whilst ensuring compliance with the Procurement Policy and Procurement SOP.
• Manage Approved Vendor List, encompassing the screening and registration of prospective vendors (pre‑qualification) and vendor performance management.
• Process progress payment claims, instruction approval for variation works and variation claims, whilst ensuring compliance with the Contract Management SOP.
• Support Project Team in processing of extension of time claims, whilst ensuring compliance with the Contract Management SOP.
• Process final account.
• Attend to contractual correspondences.
• Prepare contract management tracking and reporting.
• Maintain all documents pertaining to procurement and contract management activities.
• Other responsibilities as assigned by the immediate superior.

REQUIREMENTS

• Degree in Quantity Surveying or equivalent.
• Minimum 5 years of working experience in document management in a property development or consulting firm.
• Knowledge and working experience in relevant procurement and contract management and handling procurement process in compliance with the governance structure and procurement best practice is essential.
• Possess contract knowledge.
• Good computer literacy.