Senior Admin Executive - Office/Facility Management (ID: 687703)

PERSOL; Ampang Jaya Municipal Council; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading HR solutions provider is looking for a Senior Admin Executive to manage office and facility operations in Malaysia. Responsibilities include providing administrative support, assisting employees relocating from China, and fostering relations with government bodies. The ideal candidate should have a Bachelor's degree and at least 3–5 years of experience in facility management or administration. Strong project management skills and vendor management experience are essential for success in this role.

Qualifications

• 3–5 years of experience in facility management or administration.
• Experience in government affairs is preferred.
• Strong project management and vendor management skills.

Responsibilities

• Provide administrative support for efficient operations.
• Assist Chinese employees relocating to Malaysia.
• Support government relations efforts and compliance.
• Aid in the office expansion strategy.

Skills

Project management

Vendor management

Facility management

Education

Bachelor's degree in any discipline

Job description

Senior Admin Executive - Office/Facility Management (ID: 687703)

Handle general administrative support to ensure high quality Admin Service, good and secure working environment, cost/quality effective procurement. Provide support on employees assigned from China on apartment searching, logistics, living issues, etc. Monitor the office expansion in Kuala Lumpur to ensure growth needs. Facilitate communication with government bodies as required to ensure smooth business environment in Malaysia.

Job Scope

1. Admin Service and Facility Management
Provide administrative services and support for efficient operations in Malaysia, including welcoming visitors, responding to employee requests for admin services, managing cleaners to maintain a good environment, overseeing physical security to ensure ISO27001 compliance, and coordinating with the landlord and property managers to ensure smooth operations. Make Office Supplies budget and perform cost/quality effective procurement for the office.

2. Support on Chinese Employees
Provide comprehensive support for Chinese employees relocating from China to Malaysia including local EP visa applications, apartment searches, hotel bookings, and logistical assistance as needed. Address any living issues to ensure they enjoy their stay in Malaysia.

3. Support on Government Relations
Support government relations efforts in Malaysia by responding to requests from government bureaus, submitting necessary materials, and researching policies to access incentives. Interact with government officials to foster positive corporate citizenship.

4. Office Expansion
Assist with the office expansion strategy in Malaysia by researching suitable locations, identifying vendors, overseeing the office setup process, and supporting the service teams during their move-in.

Requirements

• Bachelor's degree in any discipline
• Minimum 3–5 years of work experience in facility management or administration; experience in government affairs is preferred.
• Good project management skills, including vendor management, office renovation, and expansion projects.