Secretary to Group Executive Director

Acmar Group; Klang City; On-site; MYR 250,000 - 300,000; Full time

Job summary

A leading property development firm in Klang City is seeking a Secretary to the Group Executive Director. The ideal candidate will provide high-level administrative support and manage the executive's calendar while liaising with stakeholders, especially in Mandarin. Candidates should have at least 5 years of experience, strong organizational skills, and proficiency in Microsoft Office. The company offers career development opportunities and a collaborative culture.

Benefits

Career development opportunities

Comprehensive health benefits

Flexible work arrangements

Inclusive company culture

Qualifications

• Minimum 5 years experience as a secretary or executive assistant supporting a senior executive.
• Excellent organizational, time management, and prioritization skills.
• Strong communication skills and ability to interact with stakeholders.
• Ability to work independently or in a team.
• Exceptional attention to detail and accuracy.

Responsibilities

• Manage the GED's calendar and schedule appointments.
• Provide administrative support, including preparing agendas and taking minutes.
• Handle incoming calls and correspondence on behalf of the GED.
• Organize and maintain the GED's filing and document systems.
• Liaise with stakeholders primarily in Mandarin.

Skills

Organizational skills

Time management

Interpersonal skills

Proficient in Microsoft Office

Mandarin communication

Job description

About the role

This full-time role as Secretary to the Group Executive Director (GED) at Acmar Group will provide high-level administrative and secretarial support to the GED. Based in Klang, Selangor, you will be an integral member of the team, ensuring the smooth running of the GED's office and supporting the GED in their strategic priorities for the organisation.

What you'll be doing

• Managing the GED's calendar and scheduling appointments, meetings and travel arrangements
• Providing administrative support, including preparing agendas, taking minutes, and coordinating follow-up actions
• Handling incoming calls, emails and correspondence on behalf of the GED
• Organising and maintaining the GED's filing and document systems
• Assisting with the preparation of presentations, reports and other documents as required
• Liaising with internal and external stakeholders on behalf of the GED, primarily in Mandarin.
• Providing general office support as needed

What we're looking for

• Minimum 5 years of experience in a similar secretarial or executive assistant role, preferably supporting a senior executive.
• Excellent organisational, time management and prioritization skills.
• Strong communication and interpersonal skills with the ability to interact with stakeholders at all levels.
• Proficient in Microsoft Office suite, particularly Word, Excel and PowerPoint.
• Ability to work independently and as part of a team.
• Exceptional attention to detail and high level of accuracy.
• Discretion and confidentiality when handling sensitive information.
• Good in communicate in Mandarin Speaking is an added advantage.
• Able to read Simplified & Traditional Mandarin is an added advantage.

What we offer

• Opportunities for career development and advancement
• Comprehensive health and wellness benefits
• Flexible work arrangements to support work-life balance
• A collaborative and inclusive company culture

About us

Acmar Group is a leading property development and investment company with a strong presence in Malaysia. We are known for our commitment to excellence, innovation and sustainability. Join our team and be a part of our continued success story.

Apply now to become the Secretary to the Group Executive Director at Acmar Group.