Sales Administrator

SUN PHARMA; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading pharmaceutical company located in Kuala Lumpur is seeking a Sales Coordinator to handle documentation related to sales, provide administrative support, and ensure data accuracy. The ideal candidate will possess a degree in Business Administration or related fields, with 2-3 years of experience in sales coordination, preferably in the pharmaceutical or FMCG industry. Strong organizational and communication skills are essential for this role, along with proficiency in Microsoft Office applications. Join us to support our sales team in driving business success.

Qualifications

• Minimum 2-3 years of experience in sales coordination or administration in pharmaceutical, healthcare, or FMCG.
• Strong organizational and coordination skills with attention to detail.
• Proficient in Microsoft Office applications.

Responsibilities

• Prepare and maintain sales documentation including daily reports and price lists.
• Provide administrative support to the sales team ensuring timely preparation of documentation.
• Compile and verify daily sales data and regional trackers.
• Handle customer correspondence and provide follow-ups on orders and inquiries.
• Support ad hoc tasks or projects as assigned by sales management.

Skills

Organizational skills

Communication skills

Interpersonal skills

Proficiency in Microsoft Office

Education

Degree in Business Administration, Sales, Marketing, or related field

Job description

Key Responsibilities

• Prepare, compile, and maintain sales related documentation, including daily sales reports, monthly summaries, sales trackers, price lists, and tender documents, in accordance with company SOPs.
• Provide administrative and coordination support to the sales team (BU Head & Regional Sales Managers), by ensuring accurate and timely preparation of sales documentation.
• Compile, update, and verify daily sales data, regional sales trackers.
• Assist with sales sample issuance tracking, including preparation of sample requisition forms, maintaining distribution logs, acknowledgements, and reconciliation reports to ensure regulatory compliance.
• Support tagging activities (e.g. product, territory, customer, and promotion tagging).
• Ensure data accuracy and consistency by cross‑checking inputs received from field sales teams and distributors.
• Handle customer and distributor correspondence, providing prompt and professional follow‑up on orders, documentation requests, delivery issues, and pricing inquiries.
• Coordinate order processing and related documentation with distributors, ensuring compliance with approved terms, volumes, and delivery timelines.
• Provide general administrative support to the sales team, including sales claim verification, travel claims processing.
• Support any ad hoc tasks, projects, or initiatives as assigned by the sales management team.

Requirements

• Degree in Business Administration, Sales, Marketing, or related field.
• Minimum 2-3 years of experience in sales coordination, sales administration, or commercial support role preferably within the pharmaceutical, healthcare, or FMCG industry.
• Strong organizational and coordination skills, with attention to detail.
• Good interpersonal and communication skills, with the ability to liaise effectively with internal teams, customers, and distributors.
• Proficient in Microsoft Office applications (Excel, PowerPoint, Word).