Sales Admin Executive

ARROW SYSTEMS Sdn Bhd; Sungai Lokan; On-site; MYR 150,000 - 200,000; Full time

Job summary

A dynamic company in Malaysia is looking for a sales support role focused on providing essential administrative assistance to the sales team. Key responsibilities include managing orders, processing documents, and ensuring accuracy in customer databases. The ideal candidate should possess strong interpersonal and organizational skills, along with proficiency in Mandarin and English. Benefits include annual leave, medical coverage, and training opportunities.

Benefits

Annual Leave

Medical and Hospitalisation Leave

EPF / SOCSO / PCB

Training Provided

Overtime Pay

Qualifications

• Proficiency in spoken and written Mandarin and English.
• Strong organizational skills for multitasking in a fast-paced environment.
• Ability to work independently and as part of a team.

Responsibilities

• Manage orders and processing of sales documents.
• Coordinate travel documents for customer visits.
• Assist the Sales and Marketing Department with daily activities.

Skills

Proficiency in Mandarin

Proficiency in English

Attention to detail

Customer service skills

Organizational skills

Ability to multitask

Education

Diploma in Business Administration, Marketing, or related field

Tools

Microsoft Office

Job description

Requirements

• Proficiency in Mandarin and English (Spoken & written skills) with excellent attention to detail and documentation accuracy.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and general office systems.
• Highly organized, able to multitask and prioritize effectively in a fast-paced working environment.
• Possess strong interpersonal and customer service skills.
• Self-motivated, independent, and capable of working collaboratively as part of a team.
• Diploma in Business Administration, Marketing, or any related field is preferred.
• Prior experience in administrative or sales support roles will be an added advantage.

Responsibility

• Provides crucial support to the sales team by managing orders, processing documents like sales proposal, maintaining customer databases, handling inquiries, ensuring smooth operations from order placement to delivery, and acting as a liaison between clients, sales reps, and other departments to achieve sales targets.
• Assist Sales and Marketing Department to handle day-to-day activities.
• Ensure & check all sales documents submitted by sales team are in order.
• Organize and prepare necessary travel documents for overseas customer visits.
• Prepare Purchase Requisition Forms (PRF) for air tickets and coordinate submission to HQ.
• Work with operations for cost improvement.
• Prepare progress reports on progress of sales projects.
• Work with Sales Admin, Operation, Engineering and technical team to prepare & follow up monthly claim.
• Any other task assigned by the immediate superior from time to time.

Benefits

• Annual Leave
• Medical and Hospitalisation Leave
• EPF / SOCSO / PCB
• Training Provided
• Overtime Pay