Receptionist- 3 Month Contract

Manpower Staffing Services; George Town; On-site; MYR 20,000 - 100,000; Full time

Job summary

A staffing solutions provider in Malaysia is seeking an Administrative Assistant to manage employee records, assist in HR documentation, support day-to-day operational tasks, and ensure customer satisfaction. Ideal candidates will possess strong organizational and communication skills, as well as proficiency in Microsoft Office Suite. This role requires attention to detail and a proactive approach to problem-solving.

Skills

Microsoft Office Suite

Communication Skills

Time Management

Organizational Skills

Data Entry

Customer Service

Problem-Solving

Attention to Detail

Team Coordination / Administrative Support

Job description

Overview

Admin Jobs in Malaysia | Job Vacancies | September 2025 | Ricebowl

Inventory Management Microsoft Office E-Commerce Attention to Detail Time Management Analytical Skills Data Analysis

Responsibilities

• Maintain and update employee records (both hardcopy and digital).
• Assist in preparing HR documents such as employment contracts, letters, and onboarding packs.
• Support data entry and filing of HR-related documents.
• Support day-to-day operational tasks assigned by the management team.
• Manage office supplies (e.g., pantry items, cleaning materials, stationery) and ensure stock availability.
• Handle office assets such as company vehicles, office keys.
• Oversee billing, payments, and academy logistics.
• Ensure smooth communication and customer satisfaction.
• Ensure all weekly and daily reports are up to date and accurate.
• Prepare weekly and monthly performance reports using Google Sheets or Excel.
• Liaise with vendors, agencies, and internal departments on marketing-related tasks.
• Assist in organizing team activities, meetings, and documentation.
• Prepare basic reports and documents as needed.
• Key in usage meter, arrange city link and public courier, arrange own collection spare parts.
• In charge of company vehicle key and record the usage of company vehicles.
• Prepare and present performance reports on marketing initiatives to management.
• Proactively communicate with customers to gather feedback and enhance satisfaction.
• Perform general administrative duties to support marketing activities.
• Maintain office supplies inventory and place orders when necessary.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Handle incoming and outgoing mail and packages.
• Monitor technical and service documentation and assist on-site technicians with parts and availability.
• Recording incoming and outgoing stock data.
• Coordinate project logistics, such as travel arrangements, accommodation, and event planning.
• Track project expenses and assist with budget management.
• Communicate with clients, vendors, and internal stakeholders to ensure project requirements are met.
• Prepare weekly and monthly sales reports and loan status updates for developers and management.
• Assist with data entry and record keeping related to administrative tasks and customer service.

Qualifications / Skills

• Microsoft Office Suite
• Communication Skills
• Time Management
• Organizational Skills
• Data Entry
• Customer Service
• Problem-Solving
• Attention to Detail
• Team Coordination / Administrative Support

Additional Notes

Any other duties as may be assigned by time to time. Liaisons with client, supplier and other colleagues. Prepare and present performance reports on marketing initiatives to management. Proactively communicate with customers to gather feedback and enhance satisfaction.