QA Admin Assistant

CPI (KL) Sdn Bhd; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A quality assurance company in Selangor is seeking a detail-oriented professional responsible for data entry and maintaining quality documents. The ideal candidate will have a diploma in Business Administration with a CGPA of 3.0 and above, and at least 1 year of relevant experience. Responsibilities include checking Certificates of Conformance, preparing daily reports, and coordinating with HR for medical activities. Proficiency in Microsoft Office is essential for this role.

Qualifications

• Diploma in Business Administration or equivalent with CGPA 3.0 and above.
• More than 1 year of experience in data entry.
• Familiar with Microsoft Office (Word, Excel, Power Point).

Responsibilities

• Check the legibility of data in Certificate of Conformance before scanning.
• Prepare daily certificates of conformance for customers.
• Inform QA Leader if production lot number is more than 1 year from production date.
• Assist in updating and recording quality documents.
• Coordinate with HR for medical consultations.

Skills

Attention to detail

Data entry skills

Proficiency in Microsoft Office

Education

Diploma in Business Administration or equivalent

Job description

Responsible for checking the legibility of data in the Certificate of Conformance [CoC] before scanning and maintaining it in the QA shared folder.

Responsible for preparing daily certificates of conformance (shipping data) for customers in compliance with the intensity of the delivery requirements and customer’s requirements.

Responsible for informing the QA Leader if the production lot number received from the store department is more than 1 year from the production date. The QA Leader will arrange for the part to be re-measured.

Responsible for ensuring that only re-measured shipping data (Certificate of Conformance [CoC]) for parts older than 1 year from the production date is provided to the customer.

To assist the QA Senior Executive with updating and recording quality documents in the master list, such as Certificate of Conformance (CoC), Process Standard Operating Procedures (PSOP), Quality Assurance Testing (QAT), control plan, packaging specifications, etc.

Responsible for updating the QA department’s daily attendance report, including outstation activities, to the HR department.

Responsible for coordinating with HR to arrange for QA department staff to visit the panel clinic for medical consultations and treatments.

Responsible for preparing the overtime claim form for QA Inspectors, Technicians, and Supervisors before the 21st of every month.

Responsible for checking the daily overtime claim forms for QA Inspectors, Technicians, and Supervisors after receiving the daily attendance record from the HR department and submitting it to HR after obtaining approval from the department HOD before the 25th of every month.

Responsible for summarizing the Quality Notification Note (QNN) list and emailing it to PRM & PRS before the 3rd of every month to support their monthly report data.

Responsible for assisting the QA team in providing information to trace the lots that have been delivered to customers and other information once a customer complaint or feedback is received.

Responsible for preparing the Daily QA Inspection Measurement Record and passing it to the QA leader before starting the new production date.

Responsible for checking the equipment calibration master list and schedule for all departments, including equipment at CPI MLK, and submitting the list to the Senior Executive in the 3rd week of every month.Responsible for reporting infrastructure failures in the QA department, such as air conditioning and lighting, to the CMMS system including external service provider e.g. photocopy machine.

JOB REQUIREMENTS:

Diploma in Business Administration or Admin or equivalent to the field with CGPA 3.0 and above

Working experience more than 1 year in data entry

Familiar with Microsoft Office (Word, Excel, and Power Point)

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