Purchasing Manager (Pre-Opening) - Waldorf Astoria

Hilton Worldwide, Inc.; Kuala Lumpur; On-site; MYR 120,000 - 160,000; Full time

Job summary

A leading global hospitality company seeks a Purchasing Manager for their pre-opening team in Kuala Lumpur. This role focuses on sourcing high-quality supplies, negotiating contracts, and managing the procurement lifecycle to optimize costs while upholding quality standards. The ideal candidate has extensive experience in luxury hospitality procurement and strong leadership skills. This position offers opportunities for professional growth and collaboration with cross-functional teams.

Qualifications

• Extensive experience in procurement within a five-star luxury hospitality environment.
• Strong leadership and negotiation capabilities.
• In-depth knowledge of local procurement regulations.

Responsibilities

• Lead and manage the full procurement lifecycle for the hotel.
• Design and execute strategic sourcing initiatives for cost savings.
• Oversee inventory levels to maintain optimal stock.

Skills

Leadership

Negotiation

Procurement processes

Supplier relationship management

Inventory management

Tools

Procurement software

Inventory management systems

Microsoft Office

Job description

Overview

Purchasing Manager (Pre-Opening) - Waldorf Astoria (HOT0C23T)

Work Locations: Waldorf Astoria Kuala Lumpur, 73, Jalan Raja Chulan, Bukit Bintang Kuala Lumpur 50200.

With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. Hilton and its brands, including Waldorf Astoria, LXR, Conrad, Canopy, Curio Collection, DoubleTree, Hilton Garden Inn, Hampton, and others, are dedicated to delivering exceptional experiences to guests, Team Members, and owners alike.

If you are a strategic thinker with leadership skills and a passion for optimizing procurement processes, you may be the right fit to join our prestigious hotel as a member of the Hilton team. This role leads procurement operations, including sourcing, acquisition, and inventory of supplies and equipment necessary for hotel operations.

Your responsibilities include sourcing top-quality supplies, negotiating favorable contracts, building strong supplier relationships, and ensuring all procurement activities align with the hotel’s financial goals and commitment to quality.

Responsibilities

• Lead and manage the full procurement lifecycle to ensure timely, cost-effective, and high-quality purchasing.
• Design and execute strategic sourcing initiatives that drive cost savings, enhance supplier performance, and align with operational goals.
• Collaborate cross-functionally to forecast procurement needs and ensure alignment with business priorities.
• Monitor market trends and supplier performance to continuously improve procurement processes and outcomes.
• Build and nurture strong partnerships with suppliers to ensure consistent quality, reliability, and service excellence.
• Conduct regular performance evaluations and negotiate contracts to secure competitive terms and long-term value.
• Foster collaboration with vendors to drive innovation, resolve issues proactively, and support business objectives.
• Oversee inventory levels to maintain optimal stock, preventing shortages and excess while supporting operational efficiency.
• Partner with department heads to accurately forecast procurement needs and ensure purchasing aligns with budgetary goals.
• Implement best practices in inventory control and supply chain coordination to streamline processes and reduce costs.
• Budget Management & Cost Optimization: Oversee procurement budgets to ensure financial discipline and identify opportunities for cost savings without compromising quality.
• Analyze market trends and pricing dynamics to guide purchasing decisions and negotiate contracts that deliver value.
• Drive cost-efficiency initiatives while maintaining alignment with operational and strategic goals.
• Ensure all procurement activities adhere to hotel policies, SOPs, and local regulations.
• Maintain comprehensive records including purchase orders, invoices, and vendor contracts to support audits and transparency.
• Promote accountability and compliance through diligent documentation and process oversight.
• Lead, coach, and support the procurement team to build capabilities and drive performance.
• Provide ongoing training and mentorship to enhance team members’ skills and professional growth.
• Delegate responsibilities to ensure smooth daily operations, timely execution, and deadlines compliance.
• Foster a collaborative and accountable work environment that supports continuous improvement.
• Track procurement metrics and vendor performance indicators to drive efficiency, compliance, and value.
• Generate regular reports for senior management with actionable insights for process improvement.
• Support data-driven decision-making through accurate analysis and transparent reporting.
• Stay abreast of industry trends, emerging products, and technological advancements to enhance procurement strategies.
• Identify and recommend innovative solutions or alternative suppliers to drive efficiency and cost optimization.

Qualifications & Attributes

• Extensive experience in procurement and purchasing within a five-star luxury hospitality environment, with a proven track record in managerial or supervisory roles.
• Pre-opening project involvement is highly desirable.
• Strong leadership and negotiation capabilities to build high-performing teams and secure favorable supplier partnerships.
• Proficiency in procurement software, inventory management systems, and Microsoft Office.
• In-depth knowledge of local procurement regulations and compliance standards, with the ability to manage budgets and implement cost-saving strategies.

What it’s like to work for Hilton

Hilton is a leading global hospitality company spanning luxury to mid-priced hotels. Hilton is dedicated to exceptional guest experiences across its global brands, and our Team Members are central to this mission.

Job

Job: Supply Management, Procurement, Purchasing, and Receiving