Purchasing Executive (Senior/Junior)

EPS Malaysia; Kajang Municipal Council; On-site; MYR 60,000 - 80,000; Full time

Job summary

A procurement solutions provider in Malaysia seeks a Procurement Officer to source and manage suppliers, ensuring compliance with Malaysian standards and regulations. The ideal candidate should have a degree in Business Administration or Supply Chain, along with at least 3 years of experience in procurement operations. Proficiency in Chinese (spoken and written) is essential for liaising with suppliers in China and Taiwan. Strong analytical skills and familiarity with ERP systems are a plus.

Qualifications

• Minimum 3 years’ experience in purchasing or procurement operations.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Source, negotiate, and manage suppliers for competitive pricing.
• Ensure compliance with Malaysian standards and regulations.
• Prepare applications for product certification.
• Monitor renewal of relevant certificates and licenses.
• Liaise with laboratories and government authorities.
• Create and manage Purchase Orders (PO).
• Coordinate shipments from PO issuance to delivery.

Skills

Chinese proficiency (spoken and written)

Strong analytical skills

Attention-to-detail

Communication skills

Well-organized

Education

Degree in Business Administration, Supply Chain, or related field

Tools

ERP systems, preferably SAP

Microsoft Excel

Microsoft PowerPoint

Job description

Source, negotiate, and manage suppliers to achieve competitive pricing, favorable terms, and on-time delivery.

Ensure all purchased materials comply with Malaysian standards and regulatory requirements.

Prepare and submit applications for:

• SIRIM (product certification, testing reports, labeling)
• Suruhanjaya Tenaga (ST) – Certificate of Approval (COA) for electrical products
• MCMC – device certification

Track, monitor, and ensure timely renewal of all relevant certificates and licenses.

Maintain accurate documentation and records for all regulatory submissions and approvals.

Liaise with testing laboratories, consultants, and government authorities as required.

Support internal and external audits related to product compliance and import controls.

Create and manage Purchase Orders (PO) and Material Master records.

Coordinate shipment arrangements from PO issuance through delivery to warehouse or site.

Key Responsibilities

• Source, negotiate, and manage suppliers to achieve competitive pricing, favorable terms, and on-time delivery.
• Ensure all purchased materials comply with Malaysian standards and regulatory requirements.
• Prepare and submit applications for:
  • SIRIM (product certification, testing reports, labeling)
  • Suruhanjaya Tenaga (ST) – Certificate of Approval (COA) for electrical products
  • MCMC – device certification
• Track, monitor, and ensure timely renewal of all relevant certificates and licenses.
• Maintain accurate documentation and records for all regulatory submissions and approvals.
• Liaise with testing laboratories, consultants, and government authorities as required.
• Support internal and external audits related to product compliance and import controls.
• Create and manage Purchase Orders (PO) and Material Master records.
• Coordinate shipment arrangements from PO issuance through delivery to warehouse or site.

Job Requirements

• Degree in Business Administration, Supply Chain, or a related field.
• Minimum 3 years’ experience in purchasing or procurement operations.
• Chinese proficiency (spoken and written) to liaise with suppliers in China and Taiwan.
• Strong analytical, communication, and attention-to-detail skills.
• Well-organized with the ability to manage multiple tasks and meet deadlines.
• Familiar with ERP systems, preferably SAP.
• Proficient in Microsoft Excel and PowerPoint.