Purchasing Executive (Mandarin Speaker)

PT Swift Marketing; Puchong; On-site; MYR 48,000 - 60,000; Full time

Job summary

A leading procurement firm in Puchong, Malaysia is seeking a Purchasing professional with over 3 years of experience. The candidate will be responsible for sourcing and negotiating with suppliers, executing purchasing plans, and ensuring quality checks on products. Proficiency in ERP systems and strong communication skills in Mandarin are essential. This role offers a dynamic work environment with opportunities to collaborate cross-functionally and engage with overseas suppliers. Benefits include annual leave and medical allowances.

Benefits

Annual Leave

EPF

SOCSO

Medical and Hospitalisation Leave

Qualifications

• More than 3 years of experience in Purchasing and Procurement in a manufacturing environment.
• Proficient in ERP and Microsoft Office applications.

Responsibilities

• Responsible for sourcing, selecting, and negotiating with suppliers.
• Execute purchase buying plan and coordinate with local and overseas suppliers.
• Conduct quality checks on products and manage payment processes.

Skills

Purchasing negotiation skills

Communication skills in Mandarin

Interpersonal skills

Understanding of supply chain procedures

ERP system familiarity

Education

Diploma or associate degree in Business, Purchasing or Supply Chain

Tools

Microsoft Excel

ERP (U8)

Job description

Possess at least diploma; associate degree or higher academic in Business, Purchasing or Supply Chain or equivalent level in any discipline.

Experience

More than 3 years’ hands‑on experiences in Purchasing and Procurement in manufacturing or trading environment. Able to work independently, think logically, challenge status quo, and consistently seek to improve current way of working to seek of productivity.

Professional Knowledge

• Knowledge in sourcing of bird’s nest, packaging and other supplies
• Knowledge of purchasing principles, theories and processes
• Knowledge in handling Project
• Preferably familiar with ERP system
• Proficient in Microsoft Excel and other Microsoft Office applications.

Soft Skill and others

• Competent in Purchasing negotiation skills
• Able to work independently, think logically, challenge status quo, and consistently seek to improve current way of working to seek of productivity.
• Excellent communication skills in Mandarin
• Good interpersonal skills and team player
• Good understanding of supply chain procedures
• Able to travel as required to supplier site and overseas

Requirement

Qualification

• Possess at least diploma; associate degree or higher academic in Business, Purchasing or Supply Chain or equivalent level in any discipline.

Experience

• More than 3 years’ hands‑on experiences in Purchasing and Procurement in manufacturing or trading environment. Able to work independently, think logically, challenge status quo, and consistently seek to improve current way of working to seek of productivity.

Professional Knowledge

• Knowledge in sourcing of bird’s nest, packaging and other supplies
• Knowledge of purchasing principles, theories and processes
• Knowledge in handling Project
• Preferably familiar with ERP system
• Proficient in Microsoft Excel and other Microsoft Office applications.

Soft Skill and others

• Competent in Purchasing negotiation skills
• Able to work independently, think logically, challenge status quo, and consistently seek to improve current way of working to seek of productivity.
• Excellent communication skills in Mandarin
• Good interpersonal skills and team player
• Good understanding of supply chain procedures
• Able to travel as required to supplier site and overseas

Responsibility

• Responsible in all products sourcing, selecting and negotiating with suppliers to constantly strive for the best purchases & services and make appropriate purchasing decision
• Execute purchase buying plan with Planning Department. Analysis Forecast to work on best purchase planning and Suggest quantity to purchase.
• Preliminary Bird’s Nest Quality Check before transferring to QC Department
• Accountable for the Purchasing Key Performance Indicators (KPIs) to meet company’s objectives
• Coordinate and liaise with local or overseas suppliers on deliveries and shipments. To ensure all supplies are deliveries on time.
• Accountable for funding the payment in manually tracking and propose/arrange for supplier payments.
• Create and translate cost analyses
• To drive vendors to improve their quality and service levels and to build strong relationships with vendors as our business partners
• Meeting with internal stakeholders and vendors to discuss new developments, defective or unacceptable goods or services and determine corrective actions to be followed through.
• Searching potential supplier and actively involve on supplier selection qualification.
• Weekly or Monthly meeting with key stakeholders and management team to update supply forecast a balanced quantity of products/material to purchase.
• Perform any other tasks and responsibilities as and when assigned by Superior/HOD and undertake any other tasks may be assigned by the Superior from time to time.
• Assist on Purchasing reports or Management reports
• To ensure all procurement & purchasing activities are comply to the Purchasing Policy and Procedures as well adhering to internal guideline
• Well coordinate internal and external the completion and efficient documentation of company audits/supplier selection process/other process.
• Establish, maintain and ensure all documentations filing up to date.
• Leverages ERP (U8) in day‑to‑day function (including PO issuance)
• Follow up quantity received and assist Stock In and Stock Out
• Report to Superior/HOD when there is any supply interruption due to unforeseen circumstances.
• Conduct audits to suppliers to access capabilities and competencies to meet product requirement and their adherence to Purchasing and QC policies and guidelines.
• Work closing as team player with cross functional team (Production, QC&QA, Finance, Planning & Export and Admin.) day‑to‑day operation tasks.
• Deputy to Purchasing Manager

Benefits

• Annual Leave
• EPF
• SOCSO
• Medical and Hospitalisation Leave