Purchasing Executive

Upscale Sdn Bhd; Kajang Municipal Council; On-site; MYR 50,000 - 70,000; Full time

Job summary

A leading purchasing firm in Malaysia is seeking a skilled procurement specialist to manage supplier relations and ensure compliance with regulatory standards. The ideal candidate will have a degree in Business Administration or Supply Chain, with at least 3 years of purchasing experience and proficiency in Mandarin. Strong analytical and organizational skills are essential. The role offers competitive benefits and opportunities for professional growth.

Qualifications

• At least 3 years of experience in purchasing operations will be preferred.

Responsibilities

• Source, negotiate, and manage suppliers to secure best pricing and delivery of materials.
• Ensure purchased items comply with Malaysian standards and regulatory requirements.
• Maintain proper filing for all regulatory submissions and approvals.
• Support audits related to product compliance and import controls.

Skills

Mandarin proficiency (written/spoken)

Strong analytical skills

Communication skills

Attention to details

Organizational skills

Knowledge of ERP systems

Proficient in Microsoft Excel

Proficient in Microsoft PowerPoint

Education

Degree in Business Administration / Supply Chain or related field

Tools

SAP

Job description

Responsibility:

• Source, negotiate, and manage suppliers to secure the best pricing, terms, and timely delivery of materials.
• Ensure purchased items comply with Malaysian standards and regulatory requirements.
• Prepare and submit applications to:
  • SIRIM (product certification, testing reports, labeling requirements)
  • Suruhanjaya Tenaga (ST) Certificate of Approval (COA) for electrical products
  • Malaysian Communications and Multimedia Commission (MCMC) device certifications

• Ensure timely renewal and tracking of all relevant certificates and licenses.
• Maintain proper filing and documentation for all regulatory submissions and approvals.
• Liaise with testing labs, consultants, and government officials where required.
• Support internal and external audits related to product compliance and import controls.

Authority:

• Create Purchase Orders and Material Master.
• Manage shipment arrangements from issuance of Purchase Orders to arrival at warehouse/site.

Role Requirements:

• Degree in Business Administration / Supply Chain or any related field.
• At least 3 years of experience in purchasing operations will be preferred.
• Mandarin proficiency (written/spoken) is essential for liaising with China/Taiwan based suppliers.
• Strong analytical, communication skills & attention to details.
• Strong organizational skills with the ability to manage multiple priorities & meet deadlines.
• Good knowledge of ERP systems, preferably SAP
• Proficient in Microsoft Excel and Microsoft PowerPoint