Purchasing Executive

Mftech Global (M) Sdn. Bhd.; Malacca City; On-site; MYR 150,000 - 200,000; Full time

Job summary

A procurement and administrative services firm is seeking a detail-oriented Purchasing & Administrative Assistant in Johor, Malaysia. This role supports procurement and office management tasks, assists in purchasing activities, and requires fresh graduates or candidates with up to 1 year of experience. The ideal candidate possesses good mathematics skills and an SPM qualification. Join us to coordinate tasks that contribute to our operations and ensure smooth administrative functions.

Qualifications

• Fresh graduates are welcome to apply.
• Candidates with up to 1 year of experience in purchasing will have an added advantage.
• Must be able to read and interpret product specifications.

Responsibilities

• Oversee general office management tasks, including scheduling and correspondence.
• Assist in preparing reports and maintaining organized records.
• Assist in the preparation and processing of Purchase Orders (POs).
• Source suppliers, compare quotations, and support negotiation efforts.
• Monitor inventory levels and ensure timely stock replenishment.

Skills

Good in Mathematics

Communication

Organizational skills

Education

SPM qualification

Job description

We are looking for a responsible and detail-oriented Purchasing & Administrative Assistant to provide essential support to our procurement and administrative operations. This role involves managing daily office tasks, assisting in purchasing activities, and coordinating with internal teams and external suppliers. Fresh graduates or candidates with up to 1 year of experience are encouraged to apply.

Key Responsibilities

Administrative Support

• Oversee general office management tasks, including scheduling, documentation, and correspondence.
• Assist in preparing reports and maintaining well-organized records.
• Coordinate internal and external communication to ensure accuracy, clarity, and efficiency.
• Organize and manage schedules, meetings, and appointments.

Purchasing Duties

• Assist in the preparation and processing of Purchase Orders (POs) based on departmental requirements.
• Source suppliers, compare quotations, and support negotiation efforts to ensure cost-effective procurement.
• Monitor inventory levels and ensure timely replenishment of stock.
• Maintain accurate and updated records of purchase transactions, invoices, and supplier contracts.
• Coordinate with logistics teams to ensure timely and quality deliveries.

Cross-Functional Collaboration

• Work closely with other departments to support operational and procurement needs.
• Provide timely updates to management on procurement progress and administrative matters.

Qualifications & Requirements

• Fresh graduates are welcome to apply.
• Candidates with up to 1 year of experience in purchasing will have an added advantage.
• Minimum SPM qualification with good in Mathematics.
• Ability to read and interpret product specifications for accurate purchasing decisions.