Purchasing Assistant

Lagenda Properties; Seri Manjung; On-site; MYR 20,000 - 100,000; Full time

Job summary

A prominent property development firm in Malaysia is seeking a Procurement Officer to oversee purchasing operations. Responsibilities include sourcing quotations from suppliers, managing the purchase order process, and maintaining supplier relationships. The ideal candidate has at least 1 year of experience in procurement, strong communication skills, and the ability to work in a fast-paced environment. This role is crucial for ensuring the smooth procurement of building materials and services, contributing to the company's operational goals.

Qualifications

• Minimum 1 year of working experience in a purchasing or procurement-related role.
• Knowledge of building materials is an advantage.
• Proven ability to meet deadlines consistently.

Responsibilities

• Source and obtain quotations from suppliers to ensure competitive pricing.
• Manage the purchase order process from requisition to delivery.
• Maintain good relationships with suppliers to ensure smooth operations.

Skills

Strong interpersonal and communication skills

Ability to work efficiently in a fast-paced environment

Proactive in problem-solving

Job description

Source and obtain quotations from at least three suppliers to ensure competitive pricing before issuing purchase orders.

Monitor and manage the purchase order process, from requisition to delivery.

Maintain good working relationships with suppliers and clients to ensure smooth operations.

Coordinate and liaise with suppliers and site personnel to resolve any delivery or material issues.

Work with suppliers on vendor applications, guarantor forms, or any other required documentation.

IssueSEP (SCAR) when necessary to address delivery issues or quality concerns.

Documentation & Filing спецификация, включаем паспортный документ

Ensure all procurement documents are properly matched, filed, and organized for easy reference.

Handle the matching of Material Requisition Forms (MRF), Purchase Orders (PO), Delivery Orders (DO), and Invoices before submitting them to the accounts department for payment.

Ensure invoices are sent promptly to the accounts team to avoid delays in payments.

Coordination with Internal Departments

Maintain close coordination with the Accounts Department to ensure smooth processing of payments.

Collaborate with internal stakeholders to understand procurement needs and requirements.

Build020 and maintain positive relationships with clients and suppliers.

Conduct an annual customer satisfaction survey to evaluate and improve service quality.

Reporting & Administrative Support

Support the management by completing tasks that contribute to the overall purchasing goals and company mission.

Perform ad-hoc duties as assigned by the management.

Job Requirements

Minimum 1 year of working experience in a purchasing or procurement-related role.

Knowledge of building materials is an added advantage; must be able to identify and verify material specifications based on client requests.

Proven ability to work efficiently in a fast-paced environment and meet deadlines consistently.

Strong interpersonal and communication skills to interact effectively with suppliers, clients, and internal teams.

Highly resourceful, self-motivated, and proactive in solving problems and improving processes.