Purchasing Assistant

Industrial Quality Management; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A prominent manufacturing company in Shah Alam is seeking a Purchasing Assistant to support procurement activities. The role includes liaising with suppliers, sourcing materials, and assisting with quotations and order reports. Candidates should hold a relevant degree and have experience in purchasing or supply chain. The company offers a competitive salary, medical coverage, and career growth opportunities. Fresh graduates are encouraged to apply for multiple positions available at their headquarters and new branch.

Benefits

Competitive salary with performance-based increments

Medical & dental coverage

Career growth opportunities

Supportive work environment

Qualifications

• Minimum 1 year of experience in purchasing, procurement, or supply chain.
• Strong understanding of technical specifications and engineering drawings.
• Basic knowledge of supply chain management and vendor sourcing.

Responsibilities

• Assist in liaising and following up with suppliers for urgent parts.
• Sourcing new suppliers and participating in factory audits.
• Assist in handling quotations and updating purchase order reports.

Skills

Technical specifications understanding

Negotiation skills

Communication skills

Analytical skills

Detail-oriented

Teamwork skills

Education

Bachelor's Degree or Diploma in Engineering (Mechanical, Manufacturing, Industrial, or related field)

Tools

Microsoft Office (Excel, Word)

ERP systems (SAP, AutoCount)

Job description

Job Title: Purchasing Assistant

Location: Shah Alam (Headquarters)

Company: Industrial Quality Management Sdn Bhd

Employment Type: Full-time

Company Overview

At Industrial Quality Management Sdn Bhd, we are a trusted manufacturer of high‑quality plastic and metal parts, serving predominantly the automotive industry. With our headquarters based in Shah Alam and branches in Bukit Beruntung, Tanjung Malim, Gurun and our new branch at Serendah, we are proud to support Malaysia’s industrial sector with precision and reliability.

Key Responsibilities

• To assist Head of Department in the liaison and follow‑up with existing suppliers for any urgent parts or request for raw materials, child parts and general purchase.

• To assist Head of Department in sourcing of new and potential suppliers and also to participate during the factory audit/visit at vendor premises.

• To assist Head of Department on the quotation, delivery arrangement, outstanding orders, forecast preparation, updating the daily purchase order report and to receive any control items.

• To involve effectively with cost‑down activities and dual‑solving activities.

• To assist Head of Department on Custom Sales Tax (CJ5) matters and monthly reports such as Vendor Grading & Performance Report, Cost Down Report, etc.

• To have internal meetings to discuss new part development, part improvement, quality matters, stock status information, critical parts, etc.

• To conduct meetings with suppliers regarding delivery arrangement, quality matters and new inquiry.

• To match invoices and delivery orders for submission to Accounts Department for payment purpose.

• To maintain vendor information related to price maintenance, changes in address, contact number, etc.

• To follow Company Procedure according to TS16949/2009 quality system.

• To participate during the Internal Quality Audit.

• To monitor job tasks given to subordinates and ensure jobs are carried out efficiently.

• Ensuring EHS Management System runs smoothly according to OHSAS & ISO 14001 Standard.

Who We’re Looking For

• Bachelor’s Degree or Diploma in Engineering (Mechanical, Manufacturing, Industrial, or related field).

• Minimum 1 year of experience in purchasing, procurement, or supply chain (fresh graduates with strong interest in procurement are encouraged to apply).

• Strong understanding of technical specifications and ability to read engineering drawings.

• Basic knowledge of supply chain management, vendor sourcing, and cost analysis.

• Proficient in Microsoft Office (Excel, Word) and ERP systems (SAP, AutoCount, or equivalent is an advantage).

• Excellent negotiation, communication, and analytical skills.

• Detail‑oriented, organized, and able to handle multiple projects under tight deadlines.

• Strong teamwork skills with the ability to coordinate effectively across departments.

• Fresh graduates are encouraged to apply.

• We are hiring for multiple positions at our Shah Alam branch and our newly opened Serendah branch—join our growing team today.

What You’ll Get

• Competitive salary with performance‑based annual increment.

• Medical & dental coverage.

• Exposure to procurement in the automotive and manufacturing industries.

• Hands‑on experience working with suppliers, production teams, and technical departments.

• Career growth opportunities in purchasing, sourcing, or supply chain management.

• Supportive work environment that values learning, responsibility, and continuous improvement.

Work Location: In person