Project Executive

Solarvest; Seberang Perai; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading solar solutions company in Penang is seeking a dedicated project administrator to establish documentation control procedures and support the project management team. The ideal candidate will possess a degree in project management or engineering and proficiency in project management tools. You will collaborate with various teams, ensuring compliance with client requirements while assisting in the development of tailored solar solutions. Strong communication and time management skills are essential.

Qualifications

• An eagerness to learn and a proactive attitude.
• Degree in project management, engineering, or a related field.
• Proficiency in project management software or tools.

Responsibilities

• Establish and improve documentation control procedures.
• Carry out project entries using ERP system.
• Ensure completion of handover documents.
• Administrative tasks related to meetings and forums.
• Collaborate with sales team to develop solar solutions.

Skills

Proactive attitude

Time management skills

Communication skills

Interpersonal skills

Education

Degree in project management, engineering, or a related field

Tools

Microsoft Project

Microsoft Office (PowerPoint, Excel, Word)

Translation software (e.g. Google Translate, Google Lens)

Job description

Responsibilities

• Establish and improve documentation control procedures
• Carry out project entries using ERP system
• Continuous keeping track of handover documents and ensuring completion of handover
• Carrying out the necessary application of insurance, CIDB and relevant authority submission and approval for projects
• Carrying out necessary material forecasting, arrangement of delivery and tracking.
• Preparation of necessary claim documentation.
• Administrative tasks related to meetings, forums, conferences including but not limited to preparation of presentations, organization of meetings and tasks.
• Ensuring documents are error free during submission to necessary stakeholders.
• Communicating with functional departments to complete tasks required to complete projects.
• Supporting project management team for documentation control, preparation of meeting minutes and following up on action items.
• Assist in various project administrative tasks such as document distribution, scanning, copying, licensing applications and renewal, complication of technical specifications, progress reporting, inspection reports etc.
• Preparation and improvement of method statements and works to ensure compliance to client requirements.
• Contribute, comply and committed towards the company Quality, Health, Safety and Environmental Management System to ensure full compliance.
• Collaborate with the sales team to analyze client requirements and develop customized solar solutions for commercial and industrial clients.
• Prepare detailed technical proposals, including system design, layouts, equipment specifications, and project cost estimations.
• Evaluate site constraints, grid connection feasibility, and project risks.
• Develop detailed Bill of Materials (BOM) and project cost estimations.
• Work with procurement team to source and evaluate materials, ensuring cost-effectiveness and compliance with technical specifications.
• Liaise with internal teams (sales, engineering, procurement, quantity survey and project management) to ensure alignment on project requirements.
• The above job description and specifications are by no means exhaustive. Additional responsibilities may be given to you as and when they are deemed necessary.

Qualifications

• An eagerness to learn and a proactive attitude
• Degree in project management, engineering, or a related field
• Proficiency in project management software or tools. (e.g. Microsoft Project)
• Proficiency in Microsoft Office (e.g. Power Point, Excel, Words & etc.)
• Proficiency in utilizing translation software (e.g. Google Translate, Google Lens)
• Time management skills, communication, and interpersonal skills