Project Administrator

WSP CONSULTANCY PTE. LTD.; Pasir Panjang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A consulting firm in Negeri Sembilan is seeking a Secretary to provide secretarial support to the Division Head and assist with project documentation. Candidates must have a minimum GCE ‘O’ Level and at least 3 years of experience in a similar role. The ideal candidate will be a good team player with strong interpersonal and communication skills.

Qualifications

• Minimum 3 years of relevant experience.
• Independent team player with excellent communication skills.

Responsibilities

• Provide secretarial support to the Division Head.
• Arrange hotel accommodation and air ticketing for the division.
• Draft and maintain electronic filing systems for projects.

Skills

Interpersonal skills

Communication skills

Teamwork

Education

GCE ‘O’ Level

Job description

Provide secretarial support to the Division Head:

• Liaise internally and externally to make appointments, schedule for meetings and collect information
• Prepare letters and reports as well as maintain and update electronic filing system for division

Provide secretarial support on general divisional matters:

• Arrange hotel accommodation and air ticketing request for the division
• Circulate information and update the notice board in the division
• Take charge of the Master Specification for respective services

Provide secretarial support to the projects assigned:

• Draft and prepare all letters, faxes, reports and Tender Specifications, etc. and maintain proper electronic filing system
• Circulate project materials, such as correspondence, reports, etc. to designated personnel
• Coordinate internally and externally to make appointments, schedule for meetings and arrange for collection of tender documents
• Assist other secretaries within or across divisions
• Participate in ad-hoc assignments when required

Key Requirements:

• GCE ‘O’ Level and above with minimum 3 years of relevant experience
• A good team player who is independent and has excellent interpersonal and communication skills

*Please note that each candidate resume will be retained for a period of 12 months.