Project Admin

Ultimate Display System Sdn Bhd; Serdang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A local project management company in Kedah is looking for an administrative support role to enhance project efficiency. This position requires a minimum SPM or diploma in relevant fields and involves maintaining project records, coordinating with teams, and performing data analysis in Excel. Candidates who are detail-oriented, organized, and fluent in both Mandarin and English are encouraged to apply. The role also includes various logistical tasks to support project success.

Benefits

EPF, SOCSO, and EIS contributions

Supportive and friendly team environment

Opportunities for professional growth

Qualifications

• Fresh graduates are encouraged to apply if they meet the skill requirements.
• Strong organizational and multitasking abilities are essential.

Responsibilities

• Provide administrative support for project-related tasks.
• Prepare and maintain project records and documentation.
• Coordinate with teams, suppliers, and clients on project progress.
• Monitor project timelines and address any obstacles.
• Perform data entry and analysis in Excel for project data.
• Prepare meeting minutes and arrange logistical needs for projects.

Skills

Proficiency in Microsoft Excel

Fluent in Mandarin and English

Organizational skills

Detail-oriented

Team collaboration

Education

Minimum SPM or Diploma in Business Administration or related field

Job description

Qualifications

• Minimum SPM or Diploma in Business Administration, Project Management, or a related field.
• Fresh graduates are encouraged to apply, provided they meet the necessary skill requirements.
• Proficiency in Microsoft Excel (including VLOOKUP, Pivot Tables, and data formatting).
• Fluent communication skills in both Mandarin and English (written and spoken).
• Strong organizational and multitasking abilities.
• Detail-oriented, responsible, and a collaborative team player.

Responsibilities

• Provide administrative support specifically for project-related tasks, adjusting to dynamic priorities as necessary.
• Prepare, maintain, and organize accurate project records, reports, and documentation, and identify opportunities to enhance processes.
• Coordinate effectively with internal teams, suppliers, and clients to follow up on project progress, ensuring clear communication and collaboration.
• Monitor project timelines and track deliverables, proactively addressing any obstacles or inefficiencies that arise.
• Perform data entry and analysis in Microsoft Excel, including tracking, reporting, and summarizing project data, while offering data-driven suggestions for workflow improvements.
• Prepare meeting minutes, schedule appointments, and arrange logistical needs related to projects, continually seeking to improve efficiency in these processes.
• Assist the project manager and team with additional tasks as assigned, exhibiting flexibility and a proactive mindset in problem-solving.
• Embrace challenges and explore innovative solutions that align with project objectives and promote organizational growth.

Benefits

• EPF, SOCSO, and EIS contributions
• Supportive and friendly team environment
• Opportunities for professional growth and skill development within a project-focused framework