Project Admin

IKLAN DINAMIK SDN. BHD.; Selangor; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading signage company in Malaysia is seeking a talented Project Coordinator to join their team. The role involves administration, documentation, and coordination with clients and internal teams for project success. Candidates should be proficient in Mandarin and have a diploma or degree in Business Administration or related fields. With a minimum of 3 years of experience in project management, successful applicants will enjoy numerous benefits including EPF, SOCSO, bonuses, and opportunities for professional development.

Benefits

EPF

SOCSO

Multiple bonuses

Annual leave

Medical claims

Qualifications

• Minimum 3 years experience in administration or project management, preferably in construction or signage.
• Ability to juggle multiple tasks without missing a beat.
• Comfortable in client meetings and working with project and graphic teams.

Responsibilities

• Prepare and maintain project-related documents such as quotations, invoices, and correspondence.
• Act as a point of contact between clients and internal teams on administrative matters.
• Assist in monitoring project budgets and verifying supplier invoices.

Skills

Proficient in Mandarin

Exceptional organizational skills

Strong communication skills

Technical knowledge

Financial knowledge

Education

Diploma or degree in Business Administration or related field

Tools

Microsoft Office

Job description

Your Future Awaits at Iklan Dinamik Sdn Bhd

Our project transforms the way businesses are seen and experienced.

At Iklan Dinamik Sdn Bhd, we don’t just make signages – We create powerful visual stories that captivate, inspire, and elevate brands.

For over 40 years, our commitment to innovation, craftsmanship, and excellence has set us apart as Signage industry leaders.

Now, we’re looking for a talented Project Coordinator to join our dynamic team and play a pivotal role in shaping the future of Branding, Wayfinding and Signage in Malaysia.

Your Role as Project Admin Executive

• Administration & Documentation Works
  • Renewal of annual documents such as Company Licenses, CIDB and other required body.
  • Prepare, organize, and maintain all project-related documents such as quotations, purchase orders, invoices, and correspondence.
  • Ensure proper filing (physical and digital) for easy tracking and retrieval of documents.
  • Assist in preparing project claim reports, progress updates, and meeting minutes when required.
  • Monitor project schedules and deadlines, and update project trackers accordingly.
• Coordination & Communication
  • Act as a point of contact between the Client, consultants and internal team on administrative matters.
  • Coordination works are crucial on project permits, authority licenses, progressive claims and ad‑hoc administrative tasks as required to support the overall company / project delivery.
  • Assist in monitoring project budgets, expenses, and cost control documentation.
  • Support in verifying supplier invoices and ensure timely submission for payment processing.

Job Requirements

• Proficient in Mandarin to effectively communicate with Mandarin‑speaking clients.
• A diploma or degree in Business Administration.Configuration or Project Management, or a related field.
• Minimum 3 years experience in administration or project management, preferably in the construction, signage, or related industries.
• Exceptional organizational skills with the ability to juggle multiple tasks without missing a beat.
• Strong communication, technical and financial knowledge – comfortable in client meetings as well as working with our project and graphic team.
• Proficiency in Microsoft Office and an eagerness to learn new tools and software quickly.

We Got Your Covered

• Great exposure and opportunity collaborating with big corporates clientele from banking, hotels Џ, property, medical industry and many more.
• Good learning opportunity through project management with high profile clients that elevate your knowledge from Project Coordinator to technical know‑ledge.
• EPF, SOCSO, multiple bonuses, annual leave and medical claims.

Equal Opportunities

We are proud to be an equal opportunities employer.

We celebrate diversity and are committed to creating an inclusive environment for all employees.

Apply Now

Transform your career. Transform brands. Apply now!