Production Executive

CIA Events Malaysia; Petaling Jaya; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading events company in Malaysia seeks a Production Executive to oversee all aspects of event production. Responsibilities include planning, coordinating setups, managing budgets, and liaising with vendors. The ideal candidate holds a diploma or degree in Event Management and has 1–3 years of relevant experience, demonstrating strong organizational and problem-solving skills. A passion for events and the ability to work under pressure in dynamic environments are essential. The role may require working flexible hours during events.

Qualifications

• 1–3 years of experience in event production or related industries.
• Ability to read technical drawings and understand specifications.
• Knowledge of event materials and structures.

Responsibilities

• Plan and coordinate event productions including stages and setups.
• Ensure all setups meet safety and technical standards.
• Liaise with suppliers and manage vendor relations.

Skills

Event management expertise

Budget management

Communication skills

Problem-solving

Education

Diploma or Degree in Event Management

Job description

Overview

The Production Executive plays a key role in the planning, coordination, and execution of event productions. This role requires a strong interest in event structures, materials, and technical setups, as well as hands-on involvement in managing production logistics, suppliers, and budgets. The ideal candidate is detail-oriented, cost-conscious, and passionate about turning creative concepts into safe, functional, and impactful event experiences.

Responsibilities

Event Production & Execution

• Plan, coordinate, and oversee the production of event structures including stages, booths, trussing, backdrops, flooring, and custom builds.
• Ensure all event setups meet safety, quality, and technical standards.
• Be present on-site during load-in, show days, and dismantling to manage production operations.

Materials & Technical Knowledge

• Possess strong knowledge of event-related materials such as wood, metal, fabric, acrylic, LED, print materials, and modular systems.
• Advise on suitable materials and production methods based on design intent, budget, and venue constraints.
• Work closely with designers, suppliers, and fabricators to ensure feasibility and accuracy.

Costing & Budget Control

• Prepare production cost estimates and quotations
• Source materials and vendors to achieve the best balance of quality and cost
• Track production expenses and ensure projects stay within approved budgets
• Identify cost-saving opportunities without compromising safety or quality

Vendor & Supplier Management

• Liaise with suppliers, contractors, and technical partners (e.g. fabricators, AV, lighting, rigging, logistics)
• Negotiate pricing, timelines, and deliverables
• Monitor supplier performance to ensure deadlines and specifications are met

Project Coordination

• Work closely with account, creative, and operations teams to understand event requirements
• Develop production schedules and ensure timely delivery of all components
• Handle permits, venue regulations, and technical requirements where necessary

Problem Solving & On-Site Management

• Anticipate and resolve production issues quickly and efficiently
• Adapt to last-minute changes and unexpected challenges during event execution
• Ensure smooth communication between all production stakeholders on-site

Requirements

• Diploma or Degree in Event Management, Production, Design, Engineering, or related fields
• Minimum 1–3 years of experience in event production or related industries (exhibition, staging, fabrication)
• Strong interest and hands-on knowledge of event structures, materials, and build processes
• Good understanding of production costing and budget management
• Ability to read technical drawings and understand build specifications
• Strong organizational, communication, and negotiation skills
• Willingness to work flexible hours, including nights and weekends during events
• Ability to work under pressure in fast-paced environments

Preferred Skills

• Experience with large-scale events, exhibitions, or brand activations
• Familiarity with venue regulations and safety requirements
• Basic knowledge of AV, lighting, and rigging is an advantage
• Problem-solving mindset with strong attention to detail