Production Admin

Mixxion Engineering; Kulim; On-site; MYR 100,000 - 150,000; Full time

Job summary

A manufacturing company in Kulim is looking for a Production Admin to provide vital administrative support to production and store teams. The role includes maintaining inventory records, preparing documents, and coordinating with suppliers for timely material availability. Candidates should possess relevant experience in a similar administrative role, strong organizational and communication skills, and proficiency in Microsoft Office. Understanding of ISO standards is a plus.

Qualifications

• Proven experience in a similar administrative role, ideally within manufacturing.
• Good written and verbal communication skills in English and Bahasa Malaysia.
• High attention to detail and data accuracy.

Responsibilities

• Provide administrative support to ensure smooth manufacturing.
• Prepare and maintain records, reports, and documents.
• Coordinate material receipt, storage, and dispatch.

Skills

Organizational skills

Multitasking

Communication skills in English

Attention to detail

Tools

Microsoft Office (Excel, Word, Outlook)

ERP systems

Job description

Provide administrative support to the production and store teams to ensure smooth daily manufacturing and inventory operations.

Key Responsibilities

• Provide administrative support to the production and store teams to ensure smooth daily manufacturing and inventory operations.
• Prepare, update, and maintain production and inventory-related documents, records, and reports, including job orders, work orders, delivery notes, and stock records.
• Coordinate the receipt, storage, and dispatch of materials, ensuring proper documentation, labeling, and timely delivery arrangements.
• Monitor and update inventory records for raw materials, consumables, tools, spare parts, and finished goods, ensuring accuracy and traceability.
• Handle customer and internal job orders, verify documentation, and ensure accurate data entry into the system.
• Liaise with suppliers, vendors, and internal departments to ensure timely availability of materials aligned with production schedules.
• Maintain accurate records of procurement transactions, stock movements, goods received notes (GRN), and production-related documentation.
• Support production planning activities by tracking job status, material availability, delivery timelines, and completion records.
• Assist in ISO Quality Management System (QMS) documentation, ensuring records are properly maintained, updated, and audit-ready.
• Provide general administrative support to management, production, and operations teams as required.

Requirements

• Proven experience as a Production Admin, Store / Inventory Admin, Admin Clerk, or similar role, preferably in a manufacturing or engineering environment.
• Strong organizational, multitasking, and time-management skills with the ability to work under deadlines.
• Good written and verbal communication skills in English and Bahasa Malaysia.
• Proficient in Microsoft Office (Excel, Word, Outlook); experience with ERP, inventory, or stock control systems is an advantage.
• High attention to detail and accuracy in data entry, inventory tracking, and documentation.
• Ability to work independently and collaboratively with production, store, and operations teams.
• Basic knowledge of inventory control, storekeeping, production flow, or procurement processes is an advantage.
• Familiarity with quality management systems (QMS) and ISO standards is preferred.