Procurement Officer (P2P) - Query Support

Wilhelmsen; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading global maritime group is looking for a Procurement Officer (P2P) - Query Support in Kuala Lumpur. This role involves ensuring timely reconciliation of vendor accounts, responding to queries, and managing invoice-related matters. The ideal candidate will have a background in commerce or business, excellent organizational and analytical skills, and the ability to work well under pressure. This position offers the opportunity to develop in a dynamic environment.

Qualifications

• Diploma/Degree in Commerce, Business Administration, Accounting and/or Finance.
• Good command of English.
• Strong analytical and problem-solving skills.

Responsibilities

• Ensure reconciliation of vendors' Statement of Accounts is regular and prompt.
• Respond to queries from internal/external stakeholders.
• Ensure outstanding payment queries are handled on time.

Skills

Excellent organizational abilities

Strong analytical and problem-solving skills

Excellent interpersonal skills

Good command of English

Highly driven and determined

Flexible and innovative thinker

Education

Diploma/Degree in Commerce, Business Administration, Accounting and/or Finance

Job description

Procurement Officer (P2P) - Query Support

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

About Us

Wilhelmsen Ship Management is one of the world’s largest third-party ship managers originated from Oslo, Norway with a portfolio of more than 450 vessels, a pool of more than 14,000 seafarers and over 900 shore-based employees all over the world. Our employees are working with a comprehensive global maritime group providing over half of the merchant fleet with essential products and services, along with supplying crew and technical management to the largest and most complex vessels ever to sail.

We offer a culture and vibrant work environment of strong leadership, collaborative, career development, work-life balance and a job that is both challenging and stimulating. All team members are empowered with the freedom to influence each other as long it complies with our Company’s values and vision.

What You’ll Responsible For:

• Ensure reconciliation of vendors Statement of Accounts is regular and prompt. This includes requesting and following up on SOA with WSM Approved vendors
• Ensure queries from internal/external stakeholders, vendors are responded within the turnaround KPI set
• Ensure all payment queries are responded and outstanding are paid on time in accordance to the payment term
• Send reminders to Purchase Order / Invoice Approvers for all outstanding unpaid invoices including measuring Approval Turnaround time and systematic follow up
• To act as intermediary between vendors and WSM on all invoice related matters
• To act as expeditor within WSM to ensure the Procure-to-Pay cycle is complete with prompt payment’
• To perform other duties and tasks as assigned.

Accountabilities

• The position will be measured against reconciliation of SOA done
• The position will be measured against query ticket turnaround time in ServiceNow system
• The position will be measured on improvement in Approval Turnaround Time
• The position will be measured on contribution to WSM Procure-to-Pay turnaround time improvement

What Experience and Skills Required:

• Diploma/Degree in Commerce, Business Administration, Accounting and/or Finance.
• Good command of English.
• Excellent organizational abilities
• Strong analytical and problem-solving skills
• Highly driven and determined
• Solution-oriented mindset
• Excellent interpersonal skills with the ability to work well with diverse personalities and cultures
• Flexible and innovative thinker, comfortable working under pressure
• Proactive with a strong sense of ownership
• Previous experience working in a Shared Services Center (SSC) environment.

*Only shortlisted candidates will be contacted

Become a valued member of our team, where every day presents new opportunities for learning and development. Sound interesting? Click "APPLY" now to embark on a rewarding career journey!

Please note that all positions at Wilhelmsen are subject to reference and ID checks. For certain roles, additional background screening may be required