Procurement Officer

MILA University; Negeri Sembilan; On-site; MYR 100,000 - 150,000; Full time

Job summary

A reputable university in Negeri Sembilan is seeking a Procurement Officer. This role involves managing procurement policies, selecting suppliers, and monitoring project performance. Candidates should have a degree in Civil Engineering, Architecture, or related fields, along with experience in campus or estate development projects. Application includes a cover letter and CV to be sent via email. All applications are treated confidentially.

Qualifications

• Experience in campus or estate development projects, construction, or facilities management.
• Understanding of utilities, infrastructure, landscaping, and sustainable practices.
• Ability to manage contractors, suppliers, and service providers.

Responsibilities

• Follow and enforce procurement policies and procedures.
• Assist in selecting appropriate suppliers and contractors.
• Monitor delivery times to ensure they are on time.

Skills

Procurement management

Contract negotiation

Supplier management

Project performance monitoring

Education

Degree or diploma in Civil Engineering, Architecture, Facilities Management, or related field

Job description

Responsibilities

• Follow and enforce procurement policies and procedures.
• Review, compare, and analyze products and services to be purchased.
• Assist in selecting appropriate suppliers and contractors, promoting good procurement practice with regard to sustainability, ethical purchasing standards, and costing.
• Work with requestors to determine procurement needs, quality and delivery requirements when requisition received from various departments.
• Draft an appropriate service level agreement to properly evaluate supplier performance and report on it regularly.
• Monitor, evaluate and improve supplier performance according to the Service Level Agreement on a continuous basis to maintain contract accuracy.
• Maintain good relationships with suppliers and renegotiate prices regularly.
• Create and update vendor and supplier databases.
• Control and monitor expenses against approved budgets.
• Negotiate payment terms, optimize and manage with vendors.
• Submit accounts for payment to vendors on time.
• Initiate and keep track of purchase orders, receive, inspect and distribute orders.
• Reconcile or resolve purchase order discrepancies with suppliers.
• Monitor delivery times to ensure they are on time.
• Keep daily records and maintain accurate procurement records.
• Provide procurement reporting as necessary.
• Undertake any other duties and ad-hoc tasks as assigned by the immediate superior or Head of Department from time to time.

Requirements

• Degree or diploma in Civil Engineering, Architecture, Facilities Management, or related field.
• Experience in campus or estate development projects, construction, or facilities management.
• Knowledge of planning, design, and construction standards.
• Understanding of utilities, infrastructure, landscaping, and sustainable practices.
• Familiarity with building codes, safety regulations, and preventive maintenance.
• Ability to manage contractors, suppliers, and service providers.
• Oversee tendering, procurement, and contract compliance.
• Monitor project performance, costs, and timelines.
• Conduct risk assessments and safety audits.
• Evaluate project plans, budgets, and performance metrics.
• Identify improvements and optimize operations.
• Coordinate across departments, stakeholders, and contractors.
• Manage day‑to‑day estate and campus operations.
• Ensure health, safety, and compliance standards are maintained.

Application Submission

Alternatively, you may email your application to: ***************@mila.edu.my

Interested applicants are invited to submit the following documents:

• Application Letter – Tell us how your skills and experience align with the job responsibilities and selection criteria.
• Latest Resume or Curriculum Vitae
• All applications will be treated confidential. Only shortlisted candidates will be notified.

Be careful – Don’t provide your bank or credit card details when applying for jobs. Don’t transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad.