Procurement Executive

HYGR; Shah Alam; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading manufacturing firm in Shah Alam is seeking a Supply Chain Manager to oversee procurement, inventory management, and logistics operations. The ideal candidate will have 3-5 years of experience in supply chain or procurement, be fluent in English, Bahasa Malaysia, and Mandarin, and possess strong analytical and negotiation skills. The role offers multiple benefits including annual leave, health insurance, and company activities.

Benefits

Annual Leave

Health Insurance

Company Activities

Birthday Leave

Medical Leave

EPF

SOCSO

Compassionate Leave

Qualifications

• Minimum education is Secondary School or higher.
• Minimum 3-5 years of experience in supply chain or procurement.
• Proficient in English, Bahasa Malaysia, and Mandarin.
• Familiarity with industry regulations and best practices.

Responsibilities

• Research and select suppliers to ensure product quality.
• Monitor stock levels and forecast demand.
• Coordinate with shipping agents for local and international shipments.
• Ensure compliance with internal policies and trade regulations.
• Track key KPIs for continuous improvement.

Skills

Analytical skills

Negotiation skills

Problem-solving

Supplier relationship management

Education

Degree in Supply Chain Management or related field

Tools

Supply chain management software

Data analysis tools

Job description

Job Responsibilities

Procurement & Supplier Management

• Research, evaluate, and select suppliers to ensure product quality, cost-effectiveness, and reliability.
• Negotiate contracts and terms with vendors, manage the Approved Vendor List, and review supplier invoices.
• Explore cost-saving strategies and build long-term relationships with suppliers and internal stakeholders.

Inventory & Demand Planning

• Monitor stock levels, forecast demand, and determine optimal reorder points to avoid stock-outs or overstocking.
• Collaborate closely with production, sales, and marketing teams to align supply with demand and seasonal trends.
• Maintain accurate inventory records and improve inventory accuracy through regular reviews and audits.

Logistics, Shipping & Customs

• Coordinate with shipping agents and freight forwarders to manage local and international shipments.
• Prepare and review all import/export documentation (e.g., invoices, packing lists, bills of lading, HS codes).
• Ensure smooth customs clearance while minimizing risks, delays, and penalties such as detention or demurrage.

Warehouse & Distribution Coordination

• Oversee warehouse operations and inventory allocation to ensure optimal storage and timely order dispatch.
• Collaborate with 3PL partners or in-house logistics teams to maintain high OTIF (On-Time In-Full) delivery rates.
• Ensure goods are stored and handled in accordance with product specifications and safety standards.

Documentation & Compliance

• Maintain up-to-date records of shipping documents, BOI certifications, and customs-related paperwork.
• Ensure full compliance with internal policies, Incoterms, ISO standards, and relevant trade regulations.

Reporting & Continuous Improvement

• Track and report key KPIs, including inventory accuracy, cost per order, delivery lead time, and supplier performance.
• Analyse supply chain data to identify areas for cost reduction, lead time improvement, and process efficiency.
• Drive continuous improvement initiatives across the supply chain, procurement, and logistics functions.

New Product Development & Merchandising Sourcing

• Collaborate with the Product and R&D teams to source materials, packaging, and components for new product launches.
• Conduct market research to identify emerging trends, eco-friendly materials, and innovative product formats.
• Evaluate and onboard new suppliers for merchandise and limited-run collaborations aligned with brand direction.
• Manage sampling, prototyping, and cost benchmarking to ensure feasibility before scale-up.

Industry Awareness

• Stay informed about industry trends, regulatory updates, and supply chain innovations.
• Recommend new tools, platforms, or practices that can enhance the companys operational capabilities.

Job Requirements

• Minimum education is Secondary School or higher
• Able to converse in English, Bahasa Malaysia and Mandarin.
• Minimum 3-5 years of experience in a supply chain or procurement role, preferably within the manufacturing, transport or logistics industry
• Strong analytical and problem-solving skills, with the ability to make data-driven decisions
• Excellent negotiation and relationship management skills to effectively liaise with suppliers and internal stakeholders
• Proficient in the use of supply chain management software and data analysis tools
• A degree in Supply Chain Management, Logistics, Operations Management or a related field
• Familiarity with industry regulations and best practices in supply chain management

Job Benefits

• Annual Leave
• EPF
• Health Insurance
• Medical Leave
• SOCSO
• Birthday Leave
• Company Activities
• Compassionate Leave