Procurement Executive

Usains Holding; Penang; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading procurement company located in Penang, Malaysia is seeking a Procurement Specialist to manage the sourcing, negotiation, and purchasing of goods and services. This role is crucial for ensuring compliance with quality and cost standards while fostering strong vendor relationships. The ideal candidate will possess a degree in Supply Chain or Business Management and have 2-3 years of related experience. Proficiency in both Bahasa Melayu and English is required, along with strong negotiation and analytical skills.

Qualifications

• Minimum 2-3 years of procurement or purchasing experience required.
• Strong proficiency in both written and spoken Bahasa Melayu and English.
• Ability to work independently and handle multiple tasks.

Responsibilities

• Source, evaluate, negotiate and purchase goods or services.
• Prepare and issue purchase orders and contracts.
• Develop and maintain strong supplier relationships.

Skills

Negotiation skills

Communication skills

Analytical skills

Interpersonal skills

Education

Degree in Supply Chain Management or Business Management

Job description

To responsible for sourcing, negotiating and purchasing goods and services that meet the organization’s quality, cost and delivery requirements. This role ensures the procurement process is efficient, compliant and cost-effective, while maintain strong vendor relationships and contribution to the overall operational goals.

Job Responsibilities

i. Procurement Operations

• To source, evaluate, negotiate and purchase goods or services in accordance with the approved budget, quality standards and delivery timelines.
• To prepare and issue purchase orders, contracts and other related documents.
• Develop and maintain strong supplier relationships to secure long-term supply and favourable terms.
• Evaluate and assess suppliers’ performance based on quality, delivery, service and compliance.
• Source for alternative suppliers to mitigate supply chain risks.

iii. Cost & Quality Control

• To conduct market research and analysis to identify cost-saving opportunities and trends.
• Ensure that purchased goods and services meet the required specifications and quality standards.
• To ensure all procurement activities comply with company policies, statutory regulation and ISO standards (if any).
• To maintain proper procurement records, vendor agreements and service contracts for audit and reporting purposes.
• To prepare management reports on procurement performance, cost saving and vendor evaluations.

v. Cross-Functional Collaboration

• Work closely with internal departments (finance, legal and other subsidiaries) to align procurement needs and priorities.
• Support project teams with sourcing and procurement activities when required.

vi. Undertake any other task or assignment as assigned by Manager

• To undertake any other task or assignment as assigned by Manager.

Requirement

• Degree in Supply Chain Management, Business Management or related equivalent academic qualification;
• Minimum 2 – 3 years of procurement or purchasing experience (fresh graduates may be considers for junior roles);
• Strong negotiation, communication and analytical skills;
• Proficiency in both written and spoken Bahasa Melayu and English;
• Ability to work independently, meet deadlines and handle multiple tasks.

Core Competencies

• Good interpersonal and relationship -building skills.
• Details-oriented with strong organizational abilities.
• Commercial awareness and problem-solving skills.
• Integrity and adherence to ethical procurement practices.

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