Procurement Executive

SWIFT BRIDGE TECHNOLOGIES (M) SDN BHD; Penang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A technology solutions provider in Malaysia is seeking a Procurement Specialist responsible for sourcing, negotiating, and purchasing materials from local and overseas vendors. The successful candidate will evaluate vendor quotations, manage purchase orders, and resolve supply and quality issues. A Diploma/Degree in Procurement and at least 2 years of relevant experience are required. This role offers a dynamic work environment and requires excellent negotiation skills and proficiency in MS Office applications.

Qualifications

• Minimum Diploma/Degree in Procurement or any relevant discipline or equivalent.
• Preferred 2 years of relevant working experience.
• Experience in customer service will be appreciated.

Responsibilities

• Source, negotiate, and purchase materials from local and overseas vendors.
• Evaluate vendor quotations based on project requirements.
• Advise on purchasing terms and conditions.

Skills

Excellent communication and negotiation skills

Proficient in MS Office Applications (Word, Excel, Access)

Resourceful, self-driven, proactive

Hardworking and meticulous

Good communication and interpersonal skills

Education

Diploma/Degree in Procurement or relevant discipline

Job description

Overview

The Procurement Specialist is responsible for sourcing, negotiating, and purchasing materials from both local and overseas vendors. Key duties include evaluating vendor quotations, managing purchase orders, ensuring timely delivery, resolving supply and quality issues, and overseeing vendor performance. The role involves advising on purchasing terms and conditions, implementing procurement strategies to meet delivery and lead time requirements, and supporting ISO performance reviews. The Procurement Specialist will also handle day-to-day operational needs and contribute to the overall procurement process as required by management.

Responsibilities

• Source, negotiate, and purchase materials from local and overseas vendors.
• Evaluate vendor quotations to ensure alignment with the technical and commercial specifications required for the project.
• Advise internal and external parties on issues regarding purchasing terms & conditions.
• Plan, issue, and follow up on purchase orders, delivery, and shipment schedules.
• Resolve supply, quality, service, and invoicing issues with vendors.
• Assist in ISO annual performance review for vendors.
• Evaluate supplier performance based on quality standards, delivery time & best prices, and ensure all criteria are met according to organizational requirements and expectations.
• Implement internal procurement strategies to cater to high delivery and short lead time requirements.
• Any other duties as relevant will be assigned from time to time by management.

Education & Experience

• Minimum Diploma/Degree in Procurement or any relevant discipline or equivalent.
• Preferred 2 years of relevant working experience.
• Experience in customer service will be appreciated.
• Well versed in all customs regulations and requirements.

Knowledge/Skills

• Excellent communication and negotiation skills with suppliers and internal customers.
• Resourceful, self-driven, proactive, and independent worker.
• Hardworking and meticulous with a positive attitude.
• Proficient in MS Office Applications (Word, Excel, Access).
• Good communication and interpersonal skills.
• Able to work well under stress in a fast-paced environment.