Procurement Executive

KMWE; Bayan Lepas; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading supplier management company in Malaysia seeks a dedicated professional to manage supplier relationships within the supply chain framework. The role involves ensuring optimal quality, pricing, and timely deliveries while monitoring supplier performance. Responsibilities include generating purchase orders, analyzing supply chain risks, and coordinating with logistics for efficient shipping. Candidates should possess a relevant degree and strong analytical, communication, and negotiation skills to drive continuous improvement in procurement processes.

Qualifications

• 2 to 4 years of related experience and training in supply chain.
• Ability to work independently with minimum supervision.
• Good negotiation and problem-solving skills.

Responsibilities

• Manage suppliers for a designated customer supply chain base.
• Build relationships with suppliers for quality and pricing.
• Monitor supplier performance and address issues proactively.
• Generate accurate purchase orders per company policies.
• Ensure timely delivery and manage order confirmations.
• Participate in operations meetings to mitigate risks.
• Expedite urgent purchases based on customer demand.
• Communicate with logistics for efficient shipment arrangements.

Skills

Independent working

Supply chain management knowledge

Microsoft Excel proficiency

Analytical thinking

Communication skills

Negotiation abilities

Problem-solving abilities

Education

Diploma or Bachelor Degree in Supply Chain Management or Business

Job description

To manage the suppliers for a designated customer supply chain base.

To build relationships with suppliers to ensure the best quality, price and terms of purchased parts and services.

Maintain relationships with suppliers, monitor their performance, address any issues that arise and seek opportunities for improvement or cost savings.

Generate purchase orders accurately and efficiently to ensure compliance with Company policies and procedures.

Monitor and manage purchase order closely to ensure suppliers respond and commit the order via Order Confirmation within 3 working days and update the delivery date in the ERP System.

To ensure On Time Delivery is met by suppliers after order confirmation is received from suppliers.

To handle rescheduling in/out and cancellation of delivery according to customer demand every 2 weeks.

Work closely with suppliers to ensure that purchased parts and services meet the Company’s quality standards and specifications.

To carry out PO reconciliation between KMWE and suppliers to ensure they are tally every 2 weeks.

Participate in weekly operation meetings with production, sales operation, planning and other relevant departments to proactively identify and mitigate risks related to procurement activities that may impact production schedules such as supply chain disruptions, material shortages or quality issues with suppliers.

Participate in Engineering Change Notice (ECN) meetings to stay informed about changes that may impact procurement activities, work with other departments to assess the implications of the changes and ensure that procurement processes are effectively aligned with engineering initiatives.

To expedite any urgent purchase or urgent pull in from supplier based on production or customer demand.

Issue Performa invoice to suppliers for any prepayment purchase for approval by Head of Department.

To communicate and work with logistics team to ensure that shipments are arranged efficiently to streamline shipping process, minimize delays and ensure the timely arrival of parts.

Provide weekly update to Head of Department on SCM Weekly Cycle update and escalation.

Monitor and ensure all Return To Vendor (RTV) issued by TQM Department are committed by suppliers and parts are returned accordingly.

To monitor, review and ensure all purchased parts are received by Store Department.

To manage and rectify problematic invoice from suppliers.

Visit suppliers in response to quality escalation or on-time delivery issues to ensure product quality, reliability, customer satisfaction and drive continuous improvement in the supply chain.

To assist Head of Department on ad hoc assignment as and when needed.

Requirements

• Diploma or Bachelor Degree in Supply Chain Management or Business related; or at least 2 to 4 years of related experience and training; or equivalent combination of education and experience.
• Able to work independently with minimum supervision.
• Good knowledge and understanding of supply chain management.
• Good in Microsoft Excel.
• Good in analytical thinking.
• Good in communication skill.
• Demonstrate good negotiation and problem-solving abilities.