Procurement Cum Admin Executive

GENESIS PLUMBING SDN BHD; Shah Alam; On-site; MYR 100,000 - 150,000; Full time

Job summary

A plumbing firm in Shah Alam is seeking an Administration Executive to manage procurement and contract activities. This role requires processing purchase requisitions, negotiating with vendors, and maintaining vendor records. Candidates should possess a Diploma or Degree in Business Studies, with at least 2 years of relevant experience. Proficiency in English and Bahasa Malaysia, along with intermediate skills in Microsoft Word and Excel, are essential. This position offers a competitive salary depending on experience.

Qualifications

• At least 2 years of working experience in a similar capacity.
• Able to communicate and write well in English Language and Bahasa Malaysia.

Responsibilities

• Process purchase requisition and verify with project team.
• Enquire quotations and negotiate with vendors.
• Prepare Purchase Order and ensure timely submissions.
• Maintain and update vendor records.

Skills

Communication skills

Independence

Basic knowledge of purchasing

Intermediate computer skills in Microsoft Word and Excel

Education

Diploma or Degree in Business Studies or relevant certification

Tools

Microsoft Word

Microsoft Excel

Job description

Required to- DO (Key Result Areas & Activities)

Procurement

Process purchase requisition and verify with project team to gain understanding on the materials to purchase and ensure the specifications meet the requirements.

Enquire quotations and negotiate with vendors to secure the most advantageous terms and prepare for comparison with other vendors.

Check prices through database / system and source for new vendors to find better pricing and alternative materials.

Check with vendors on material stock availability to ensure the delivery lead time meet the required date.

Manage within a given budget to purchase goods and services from vendors and revert to department head on decision and confirmation.

Prepare for Purchase Order within the stipulated time by taking into consideration of the product delivery lead time and site required date.

Assist project team on delivery arrangement and to get the related product certificate or samples for submission purpose.

Prepare equipment / material delivery summary and follow up with Accounts Department on C.O.D payment so that delivery can be made on time.

Inform internal team and external parties on issues regarding purchasing terms & conditions.

Maintain and update price list record and Purchase Order records.

Contract Management

Prepare for sub-contractor Letter Of Award.

Follow up with project team on the monthly client progress claim submission and prepare the progress claim submission letter before submission cut-off date.

Assist to prepare pre-qualification documents and tender document submission (e.g. Company details part) for client quotation and ensure submission within deadline.

Prepare for Inter-co progress claim within the time frame.

Assist to prepare client Variation Order submission letter.

Maintain the Letter Of Award records and assist in contract stamping.

Document Control

Prepare, update and submit documentation to obtain certification for company asset calibration and ensure validity at all times.

Maintain and update the Vendors list and records and ensure all new vendors fill up the vendor registration form and provide the necessary documents.

Assist in annual performance review for vendors – vendor assessment documents.

Files and maintain records for all equipment, material, asset, calibration and ISO related documents.

Others

Assist in banking matter (etc: bank draft, tender/ performance bond).

Ad hoc.

Required to - KNOW (Skills, Knowledge & Behaviours)

Diploma or Degree in Business Studies or other relevant professional certification or other relevant professional certification.

At least 2 years of working experience in a similar capacity.

Basic knowledge of purchasing.

Able to work independently with minimal supervision.

Communication skills to coordinate and work with vendors and other departments.

Able to communicate and write well in English Language and Bahasa Malaysia.

Intermediate computer skills in Microsoft Word and Microsoft Excel.

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

• How many years' experience do you have as an Administration Executive?
• Which of the following statements best describes your right to work in Malaysia?
• Which of the following languages are you fluent in?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Procurement Executive?
• How many years' experience do you have in a procurement role?
• Which of the following Microsoft Office products are you experienced with?

What can I earn as an Administration Executive