Procurement Assistant

DELEUM; Bintulu; On-site; MYR 100,000 - 150,000; Full time

Job summary

A prominent company in Malaysia is seeking a dedicated individual for procurement and general administrative responsibilities. The role involves monitoring goods and payment processes, communicating discrepancies, and maintaining organized records. Candidates should possess a minimum diploma and ideally have two years of experience in administrative tasks. Good communication skills in both Bahasa Melayu and English, along with proficiency in MS Office, are essential. Fresh graduates are encouraged to apply.

Qualifications

• Minimum two years of experience in administrative or clerical tasks.
• Capable of spoken and written communication in Bahasa Melayu and English.
• Proficiency in Microsoft Office applications.

Responsibilities

• Handle daily procurement and administrative tasks.
• Monitor goods received and payment processes.
• Communicate discrepancies regarding orders and deliveries.
• Maintain organized records and filing systems.
• Generate and update tracking logs for purchase orders.

Skills

Administrative tasks

Data entry

Communication in Bahasa Melayu

Communication in English

MS Office proficiency

Education

Minimum Diploma

Job description

PRINCIPLE DUTIES

• Responsible for all day-to-day procurement & general administrative assignments & handle general administrative tasks such as printing, scanning, filings of documents, updating procurement & admin related database (data entry) via Microsoft Office or the ERP System in a timely manner.
• Monitoring goods received and payment process.
• Communicate and solve discrepancy for orders or deliveries with the requestor/end-users and Finance department.
• Maintain a systematic record & filing method for easy access & retrieval.
• Generate, maintain & update the P.R & P.O Tracking Logbook which contains record of expediting effort done for tracking & monitoring purposes.
• Prepare the items categorization report.
• Assist preparation of Purchase order.
• Checking/Verify invoices, IGIR & other relating documents.
• Continuous updating the Product Directory via excel sheet.
• Set up new supplier via the ERP System.
• Perform miscellaneous job-related duties (as and when required) or attend to ad-hoc duties assigned by superior.

KNOWLEDGE / EXPERIENCE REQUIRED FOR THE JOB

• Minimum one (02) years’ experience in handling administrative, clerical or data entry job.
• Can speak & write generally well in Bahasa Melayu & English.
• Well verse with MS Office.

ACADEMIC / PROFESSIONAL QUALIFICATION

• Minimum Diploma holder with at least one (1) year working experience.
• Fresh Degree holders are encouraged to apply.